Admin Officer
3 weeks ago
Roles & Responsibilities
Job Functions & Summary:
Perform administrative and office support activities for section managers within the Bukit, which includes Facilities, Lifestyle and F&B Department.Job Roles & Responsibilities:
Manage office supplies inventory and procurement for the facilities, lifestyle, and F&B departments. Assist in the preparation and distribution of documents, reports, and presentations. Take minutes during department manager's weekly meetings. Maintain records of equipment, assets, and warranties for all departments. Collect and track records of patronizing and participation in F&B and Lifestyle facilities. Manage, track, and analyze members' feedback and comments. Manage the MOD roster, reports & observation files. Prepare Memos, Expenditure Approval, Invoice & related document submission. Support with Tender processes. Update and maintain licenses, permits, and certifications as necessary. Maintain a centralized repository of contract documents and records, ensuring accessibility and accuracy. Serve as a point of contact between departments, fostering effective communication and collaboration. Maintain accurate and up-to-date records, databases, and files for the Club facilities, sports, and F&B departments. Prepare and distribute internal memos, policies, and procedures as needed. Perform general clerical duties including photocopying, faxing, and mailing. Maintain electronic and hard copy filing system (service reports, work orders, quotations, agreements, contracts, tenders, licenses, etc.). Prepare agendas for meetings and schedules. Liaise with internal departments regarding paperwork and follow-up on job issues. Provide staff engagement support. Assist in coordinating training for Team members. Any other duties as assigned from time to time.-
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