Office Administrator

1 month ago

Singapur, Singapore Squarepoint Capital Full time

Squarepoint is a global investment management firm that utilizes a diversified portfolio of systematic and quantitative strategies across financial markets that seeks to achieve high quality, uncorrelated returns for our clients. We have deep expertise in trading, technology and operations and attribute our success to rigorous scientific research. As a technology and data-driven firm, we design and build our own cutting-edge systems, from high performance trading platforms to large scale data analysis and compute farms. With offices around the globe, we emphasize true, global collaboration by aligning our investment, technology, and operations teams functionally around the world. Building on our quantitative research platform and process-driven approach, Squarepoint also runs discretionary strategies to augment our systematic approach and monetize opportunities which may not be suitable to be traded in a systematic strategy.

Role: Office Administrator

Department: Office Management

Location: Singapore

Position Overview:

Working closely with the HR, IT Service Desk and Senior Management teams, office administrators are responsible for keeping our office running smoothly. This role involves a wide range of duties, including:

Arranging daily food deliveries with caterers and suppliers and ensuring SLAs are met. Maintaining an organized and well-stocked pantry. Liaising with multiple external suppliers to maintain the office’s physical environment; whether that be cleaners, plumbers, electricians, engineers or building management. Maintaining the office stationery, business cards and company branded equipment. Responsible for the repair and maintenance of office equipment. Processing inbound/outbound mail to the Singapore office, distributing to employees, and arranging local couriers and international carriers. Greeting visitors and coordinating in-person or VC meetings. Ensuring health and safety standards up to date, arranging fire safety/first aid training as needed. Planning quarterly office events at various new and interesting venues across Singapore, and running these events for up to 150 employees. Using Workday daily to submit office expenses. Contract negotiation with external vendors, including liaising internally with legal and finance departments. Working with our technical service desk team to coordinate desk moves and troubleshoot hardware issues for users. Producing high quality emails and messages to individuals at all levels of the organization. Managing multiple internal systems and processes, completing data entry to ensure accurate collation of information to senior management. Supporting HR with the onboarding/offboarding process by helping schedule interviews, orientations, and desk arrangements.

Required Qualifications:

This role requires someone who is confident of their own abilities, able to juggle several requests at any one time, and able to remain friendly and approachable when communicating with multiple personalities.

Bachelor’s degree level education or equivalent 3 years’ experience in a similar role Strong proficiency in Microsoft office, specifically Outlook and Excel High level of confidence using software and internal platforms and ability to pick up new systems Experience with Workday for expensing Experience using an issue tracking system or ticketing software Previous roles in finance industry are a bonus Use of floorplan management software in previous roles is a bonus Able to work occasional weekends or events, as needed

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