Office Administrator

2 weeks ago


Singapur, Singapore Ocorian Full time

Job Description

  • Managing the day-to-day administrative function, including:
    • Manage the general office administrative function including storage, postage, courier, stationery, and consumable orders
    • Handling reporting and reimbursement of all office expenses
    • Controlling master of company templates such as letterhead and business cards
    • Answering company phone calls
    • Performing outdoor duties if required
    • Any other ad-hoc duties as assigned

Providing support to the client servicing departments, including:

  • Managing incoming mails for clients
  • Maintaining schedules for local delivery and visits to various government departments
  • Keeping track of all client disbursements
  • Scanning and saving client documents

Assisting in other areas, including:

  • Supporting the process of work visa applications
  • Handling administrative tasks related to payroll and MPF for client entities
  • Managing paperwork related to various government departments and banks

Qualifications

  • Excellent time management skills, ability to multi-task, prioritize work, self-motivated, able to work under minimum supervision and independently
  • Minimum of 2 years' experience in office administration
  • Strong computer skills in MS Excel, Word, and PowerPoint
  • Strong interpersonal skills, able to communicate effectively with colleagues at all levels
  • Attention to detail, problem-solving skills, and process-driven
  • Excellent written and verbal communication skills in English and Chinese
  • Team-oriented person, able to manage client relationships and carry out work independently
  • Able to multi-task, self-motivated, pro-active, and responsive

Additional Information

  • All staff are expected to embody core values that underpin everything we do:
    • We are CLIENT CENTRIC - Committed to providing expertise and solutions to meet clients' challenges
    • We are AMBITIOUS - Thinking and acting globally to delight clients and support colleagues
    • We are AGILE - Acting independently to get things done efficiently and effectively
    • We are COLLABORATIVE - Asking the right questions to find solutions faster and sharing successes
    • We are ETHICAL - Acting with integrity, building trust through responsible actions and honest relationships


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