Senior Project Secretary

1 week ago


Singapore KBR Full time

Title:Senior Project Secretary Job Responsibilities: 1. Administrative support to the Project Team (includes client's team), duties and responsibilities include but not limited to the following:Arrange company security and building access cardsCreate and manage folders on Project Drive/SharePoint, includes managing of folder access rightsAssist with correspondences and communication with clientsPrepare and maintain various reports as requiredManage the set-ups of functional mailboxCoordinate and raise IT request tickets for software network/wifi access, office equipment rights, etcComplete relevant forms that the project called for, keep record and timely update of formsReserve of meeting roomsManage and organize seating planUpdate of space rental reports (Project space)Work closely with company's other offices on project's mattersCoordinating business travel, e.g booking of flight tickets, hotels, VISA, etcArranging LOI (Letter of Invitation) for overseas visitorsHandle overtime (OT excess form) records and sought approvals from the Project Director/ManagersCoordinate purchases and manage services entries for payment of invoicesOrganize snacks/meals for events (projects/corporate) where necessaryAssist with expense claims for project leadsTo render assistance to another project where needed2. Project Secretaries Supervising and Admin Support:To train and supervise a group of project secretariesProvide mentorship to the project secretaries/junior staffProvide administrative support to senior management staff where requiredSupport the Office Manager on tasks as directedOther ad-hoc duties as assigned Job Requirements: Minimum GCE "O" levelAt least 8 years of working experience in the related fieldA team player who can also work independentlyDetailed, meticulous and strong organizational skillsTaking ownership and accountability at workAble to work in a fast-paced environmentProficient in MS Office applications



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