Personal Assistant to CEO

1 week ago


Singapore MQJC TECHNOLOGY PTE. LTD. Full time

Key responsibilities

To act as a first point of contact dealing with correspondence and phone calls

To proactively manage and coordinate the diary of the Chief Executive by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.

To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.

To provide support for Board of Director meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.

Supporting the Chief Executive to keep the Board of Director informed about the work of the organisation and their appropriate training and induction.

To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.

To act as the Scottish Refugee Councils Complaints Officer in accordance with the Complaints Policy and Procedures and develop systems to monitor and record processes.

To plan and manage key organisational events such as; AGM, Staff and Volunteer conference, Strategy days, Staff briefings and others as required.



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