Purchasing Executive

2 weeks ago

Singapore NORTH LONDON COLLEGIATE SCHOOL (SINGAPORE) PTE. LTD. Full time

**NLCS (Singapore) **is looking for an enthusiastic, highly qualified and committed **Purchasing Executive, **equipped with an outstanding track record. This is an exciting opportunity to be part of the development of a new school, drawing on the significant educational expertise and resources of NLCS International.
- Administration of procurement activities which include and not limited to sourcing quotes, -comparison of quotes, quality, specification, processing of Purchase Requests, issuance of Purchase Orders (if required), and ensuring receipt of goods and further arranging handover of the goods received to the original requestor.
- Closely collaborate with members of the school to execute end-to-end sourcing activities.
- Source from suppliers and, negotiate a competitive price with advantageous payment terms without compromising on quality.
- Manage delivery order, invoice verification and submission for payment and updating of PGRN on the system in a timely manner.
- Obtain the delivery order / invoice / work completion report certified by the relevant user and then pass it to finance to process the payment.
- Liaise with finance to complete online purchases where necessary.
- Respond to all purchase request enquiries within an acceptable and given timeline.
- Ensure regular internal communication to relevant stakeholders in providing updates on their purchase requisition timelines.
- Ensure all incoming goods are received in a timely manner, in good condition and distributed to the end-users.
- Ensure that the company’s accounting software is updated to track the purchasing process.
- Identify cost-saving strategies and prepare price proposals or recommendations to the Manager - Business Operations
- Conduct annual evaluation of supplier performance based on price, quality, delivery and payment terms.
- Maintain a central and up to date Approved Supplier List.
- Establish and maintain strong business relationships with new and existing suppliers.
- Ensure compliance with company policies and procedures, and any legal requirements.
- Submit monthly purchasing progress reports and any other required reporting to the Manager - Business Operations and Director of Operations & HR.
- Responsible for the management of the stationery store including receiving and delivering goods, ensuring accurate record keeping and replenishing stock in a timely manner.
- Prepare and submit monthly report of stationery store inventory and stock levels to line manager
- Any other ad-hoc projects assigned by the line manager(s) or the school principal.

**Safeguarding**:

- Abide by the school safeguarding policy and keep abreast of any changes.

**Qualifications/Skills**
- Diploma holder and above, with a minimum of 3 years of relevant experience
- Excellent negotiation skills
- Excellent communication, analytical and problem-solving skills
- Strong working and hands on knowledge of procurement policies
- Prior work experience in a school environment would be an advantage

**To apply**:

- A Cover Letter, stating your suitability for the role
- A copy of your CV

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