Executive Secretary

2 days ago


Singapore Vallianz Corporate Services Pte Ltd Full time

**Executive Secretary**Vallianz Corporate Services Pte Ltd**Location: Singapore**

**Job Purpose**:

- To provide full secretarial and administrative support to CEO**
**Responsibilities**:

- Provide full secretarial and administrative support.
- Prepare, organize and coordinate all presentations/ conferences/ meetings/ events.
- Manage Superior’s schedule and ensure that all appointments/ meetings are timely and

notified.
- Support in the preparation of all meeting agendas and presentation materials.

for superior.
- Perform minutes taking and ensure accurate and timely distribution of minutes to all

attendees of meeting.
- Set up an efficient filing and document control system to ensure proper documentation

of all documents.
- Develop and maintain electronic filing and archive system for easy storage, retrieval and

management of documents.
- Follow up on all matters timely and professionally with regards to the communication and

coordination of all meetings with internal and external parties.
- Ensure excellent discretion and confidentiality when handling sensitive information and

documents.
- Provide support in Company related events and ad-hoc projects/ tasks as and when

required.

**Job Requirements**:

- Minimum Diploma in Business/ Secretarial studies with Private Secretarial Certification or

equivalent
- Minimum 3 years of relevant experience in similar position preferably in listed companies

in Offshore Construction/Marine/ Oil & Gas industry
- Possess good problem solving ability and resourceful
- Pleasant personality with strong interpersonal skills and good command of written and

spoken English
- Meticulous and confident individual with strong sense of responsibility and pro-active
- Able to multi-task, organized and prioritize with a sense of urgency and work in a fast

paced environment within tight deadlines
- Mature and professional with strong sense of confidentiality and professionalism



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