Admin Assistant

6 days ago

Queenstown, Singapore National University Hospital Full time

**Overview**

The Administrative Assistant in the Department of Medicine will support the administrative functions department’s daily operations. This is broadly categorized into the following specialized functions:

- Department Human Resource support
- Finance and Procurement
- IT and Facilities Management
- Undergraduate and Postgraduate Education Support
- General Administrative Work

He/She is expected to independently supports 3-4 divisions within the department. Together with the other administrative assistants, he/she will partner the departments’ ops, medical and nursing team to ensure the smooth running of the department and to provide the administrative support in the department’s daily operations and work.

**Responsibilities**:
You will be responsible in anchoring one or more of the following administrative functional areas:
**Department Human Resource Support**
- Support Heads of Divisions in preparation of clinicians’ rosters.
- Manage sponsorships, workshop and seminar attendance for doctors;
- Maintain a registry of incoming and outgoing doctors, prepare testimonial letters, and maintain SMC supervisory database;
- Tracking of training and development matters for all doctors;

**Finance and Vendor-related matters**
- Manage Clinical Training Funds;
- Manage department/division I/O accounts and track funds inflow and outflow for all divisions;
- Maintain a tracking database of clinical/specialist licenses, contracts, and claims;
- Manage transport/allowance/miscellaneous claims;
- Handle procurement matters; processing of invoices to pharmaceutical companies and external vendors.

**IT and Facilities-related matters**
- Manage department IT systems access.
- Manage IT inventory for NUH equipment such as computers, laptops, printers etc.
- Maintain office equipment, coordinate preventive maintenance and conduct replacement where appropriate.
- Office-space management including fire warden duties.

**General Administrative Work**
- Organise division-specific clinical rounds, teaching sessions, seminars and workshops
- Manage calendars for Heads of Division.
- Handle department mail, follow up on MRO and patient-safety matters
- Office-supplies management (e.g. ordering of stamps, stationeries, name cards etc).
- Staff welfare initiatives (division retreat support, food-catering, maternity gifts, condolence wreaths etc)
- Organise and facilitate Departmental and Divisional events

**Requirements**:

- Minimum GCE “O” Level Certification / Diploma holder
- Experience in clerical and administrative duties preferred.
- Good communication, presentation, writing and interpersonal skills.
- Good computer skills in Word, Excel and Power Point.
- Good analytical and organization skills
- Able to work independently.
- Ability to multi-task, work independently and deliver under tight timelines
- Self-driven & team player

  • Admin Assistant

    1 week ago

    Queenstown, Singapore William Tan Organisation Full time

    Part-Time Admin Assistant (Perfect for Uni Students!) Want a part-time job that’s more than just photocopying and filing? Join us as an Admin Assistant and get a taste of the finance industry while enjoying a fun, flexible work vibe. Why you’ll love this role: - Flexible hours that fit your Uni schedule - Friendly & supportive team - Learn useful...

  • Admin Assistant

    2 hours ago

    Queenstown, Singapore William Tan Organisation Full time

    **HIRING: Admin Assistant** **Hey you!** Organised, detail-loving, and great at handling multiple tabs (in life and on your laptop)? We’re looking for someone just like you to join our team as a **Admin Assistant**! Whether you’re starting out or just want to level up your admin game, this role gives you real-world exposure to the insurance and finance...

  • Admin Assistant

    2 days ago

    Queenstown, Singapore William Tan Organisation Full time

    Admin Assistant (Part-Time) - Flexible Schedule | In-PersonJob Type: Part-time, Entry-Level, Student Job Work Setting: In-person Schedule: Flexible hours (we work with your availability) About the Role Are you the organized friend in your group? The one who _lives_ for checklists, folders, and making sure nothing slips through the cracks? We’re looking...

  • Admin Assistant

    2 hours ago

    Queenstown, Singapore JTA Consultancy Full time

    **Admin Assistant - Step Into the Professional World** We’re looking for a **detail-oriented, reliable, and professional individual** to join us as an **Admin Assistant**. This role is more than just paperwork — you’ll support the team in meaningful ways while gaining exposure to the finance industry and building the skills that set you apart in your...

  • Admin Assistant

    2 weeks ago

    Queenstown, Singapore Youth Biotech Full time

    Administer to online orders and ensure they are delivered promptly - Daily orders - Wrong Items - Returned/Exchanged Items - Order Tracking Follow up on customer enquires promptly Housekeep the office counter and ensure planogram is updated Assist on ad-hoc admin tasks Skills Requirements This role requires to communicate and write in simplified Chinese...

  • Admin Assistant

    4 days ago

    Queenstown, Singapore William Tan Organisation Full time

    **We're Hiring: Admin Assistant** **Responsibilities** As an admin assistant, you'll play a key role in ensuring our team stays organised and structured. We are looking for a detail-oriented professional who enjoys working in a collaborative environment. - Liaise with clients and insurance providers to ensure smooth communication. - Handle documentation,...

  • Admin Assistant

    2 hours ago

    Queenstown, Singapore William Tan Organisation Full time

    **We're Hiring: Admin Assistant** **Responsibilities** As an admin assistant, you'll play a key role in ensuring our team stays organised and structured. We are looking for a detail-oriented professional who enjoys working in a collaborative environment. - Liaise with clients and insurance providers to ensure smooth communication. - Handle documentation,...

  • Admin Assistant

    5 days ago

    Queenstown, Singapore AEROLION TECHNOLOGIES PTE. LTD Full time $30,000 - $40,800 per year

    AEROLION TECHNOLOGIES PTE. LTD is hiring a Part time Admin Assistant role in Queenstown, Singapore. Apply now to be part of our team.Job summary:Flexible hours availableExpected salary: $2,900 per month

  • Admin Assistant

    1 week ago

    Queenstown, Singapore Sunrise & Co. Pte Ltd Full time

    **Provide Admin Support** - General admin duties including answering phone calls. - Data entry and invoicing. - Scanning, typing and filing of documents. - Support office administration. - Undertake ad-hoc projects and responsibilities as assigned by management. - Proficient in English and Chinese languages **Provide HR Support**: - Assist HR Manager with...

  • Admin Assistant

    2 days ago

    Queenstown, Singapore Creatives Dot Full time

    **Looking for a job that actually builds your resume?** We’re searching for someone detail-oriented, super organized, and ready to support our team behind the scenes. As our Administrative Assistant, you’ll help with day-to-day tasks that keep the business running — and gain real experience you can use in your future career. If you love structure,...