Shared Service Assistant

1 week ago

Singapore SPT ASIA PTE LTD Full time

**Summary**

**Duties and Responsibilities**include the following

(other duties may be assigned from time to time):
**Finance Support**:

- Assist in processing invoices, expense reports, and payment requests.
- Support the preparation of monthly financial reports and

reconciliations.
- Maintain accurate records and organize financial documents for

audits and compliance purposes.
- Coordinate with vendors for payment and invoice-related queries.

**HR Support**:

- Assist in maintaining employee records and updating HR databases.
- Coordinate onboarding and offboarding activities.
- Support HR processes such as leave management and performance

evaluations.
- Help organize employee engagement initiatives and training sessions.

**Administrative Support**:

- Manage office supplies and ensure the workplace is well-stocked and

organized.

mail.
- Schedule and coordinate meetings, appointments, and travel

arrangements.
- Provide general clerical support, including filing, data entry, and

document preparation.
- Answer and direct phone calls and handle inquiries in a courteous

and efficient manner.
- Manage visitor logs and issue visitor badges as needed.
- Receive and distribute incoming deliveries and coordinate outgoing

shipments.

**Others**:

- Ad-hoc reports / projects / events

**Requirements**:

- Prior experience in Finance, HR, Administrative, or Reception roles is

an advantage.
- Strong organizational and multitasking skills with excellent attention

to detail.
- Exceptional communication skills, both written and verbal, with a

professional demeanor.
- Ability to maintain confidentiality and handle sensitive information

with discretion.
- Positive attitude, adaptability, and willingness to take initiative.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and

familiarity with office equipment.

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