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Shared Service Assistant
2 weeks ago
**Summary**
**Duties and Responsibilities**include the following
(other duties may be assigned from time to time):
**Finance Support**:
- Assist in processing invoices, expense reports, and payment requests.
- Support the preparation of monthly financial reports and
reconciliations.
- Maintain accurate records and organize financial documents for
audits and compliance purposes.
- Coordinate with vendors for payment and invoice-related queries.
**HR Support**:
- Assist in maintaining employee records and updating HR databases.
- Coordinate onboarding and offboarding activities.
- Support HR processes such as leave management and performance
evaluations.
- Help organize employee engagement initiatives and training sessions.
**Administrative Support**:
- Manage office supplies and ensure the workplace is well-stocked and
organized.
mail.
- Schedule and coordinate meetings, appointments, and travel
arrangements.
- Provide general clerical support, including filing, data entry, and
document preparation.
- Answer and direct phone calls and handle inquiries in a courteous
and efficient manner.
- Manage visitor logs and issue visitor badges as needed.
- Receive and distribute incoming deliveries and coordinate outgoing
shipments.
**Others**:
- Ad-hoc reports / projects / events
**Requirements**:
- Prior experience in Finance, HR, Administrative, or Reception roles is
an advantage.
- Strong organizational and multitasking skills with excellent attention
to detail.
- Exceptional communication skills, both written and verbal, with a
professional demeanor.
- Ability to maintain confidentiality and handle sensitive information
with discretion.
- Positive attitude, adaptability, and willingness to take initiative.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and
familiarity with office equipment.
