Senior Executive, Academic

Established in 1992, the Wee Kim Wee School of Communication and Information (WKWSCI) is the only full-fledged communication school in Singapore and is a world-class centre of excellence with an international faculty, state-of-the-art research laboratories, and global institutional affiliations.

Key responsibilities include (but not limited to):
1. Overseas Immersion Programmes- Collate budget for each overseas course in consultation with instructors- Support procurement and finance administration to process payments for vendors and suppliers.- Provide administrative and logístical support for the overseas component of the graduate courses- Manage faculty and student travel arrangements, including flight bookings, accommodation and land arrangements in consultation with instructors.- Manage vendor and contract management.- Conduct pre-departure briefings, ensuring compliance and implementation of crisis management protocols for student travels.- Track programme budget and expenditure.- Gather feedback from instructors and students on the immersion course- Consolidate data and feedback for management reporting- Liaise with Communications team to feature students’ course experience and post-course deliverables.- Overseas travel may be required to support instructors in the management of students and logistics.

2. Exchange programmes with Partner Universities- Manage administration and operations ensuring seamless coordination of inbound and outbound student mobility with partner institutions.- Maintain programme documentation during planning, implementation, and post-programme review phases.- Liaise with stakeholdres including students, faculty and representatives of partner institutions to support the exchange programme.- Support the exchange programme marketing and student engagement efforts.- Conduct pre-departure briefings, ensure compliance and implementation of crisis management protocols for student travels.- Maintain accurate records related to student mobility data, partnerships and outcomes for data management and reporting purposes.- Manage the administration of credit transfer

3. Industry Engagement- Co-develop meaningful events and initiatives with industry collaborators- Support key industry events and outreach efforts, ensuring strong participation and relevant programming

4. Student Conference Support- Process student conference requests and ensure students do not exceed their conference support budget- Track and update students’ conference funding

5. Events- Coordinate all events/programmes administration and logistics, including food catering and liaison with external parties to ensure the successful execution of each event.- Support the execution of key programme events, for example, pre-admission activities, matriculation, academic orientation, information sessions, convocation, and postgraduate education fairs.- Organise and manage key student activities, for example, networking sessions, alumni seminars, graduation celebrations, and College events.- Provide support for activities including but not limited to sourcing for corporate gifts, packing event kits, securing activity venues, securing quotations and proposals and any otherevent-related matters.

Requirements include:
- Good communication and writing skills with ability to communicate and interact well with diverse stakeholders- Good problem-solving and negotiation skills- Strong organisational and time-management skills, able to plan and prioritise work, which may have competing deadlines- Ability to handle confidential information- Strong customer service focus with a passion for supporting faculty and students- Tactful and able to demonstrate empathy whenever necessary- Self-motivated team player who can work independently with mínimal supervision, and collaboratively with colleagues in a team-oriented environment- Good sense of initiative and responsibility with a positive work attitude. Meticulous, organised with a strong willingness to learnHiring Institution: NTU