Purchasing Executive

2 days ago

Singapore MARINA BAY HOTEL PRIVATE LIMITED Full time

The Purchasing Executive will be assisting the Purchasing Manager/Director of Purchasing in managing the daily operation of the Materials Management department. She/he will communicate and liaise closely with the Purchasing Manager/Director of Purchasing to ensure all activities are conducted smoothly. **Summary of Responsibilities** - Source and purchase all food & beverage items for the Hotel. - Assist the team to source non-food items for the Hotel. - Negotiate with suppliers on prices and quality. - Check status of delivery for all food items & assist in checking the delivery of non-food items. - To follow up with suppliers on samples, qualities, and conduct yield test regularly on chilled and frozen food. - Assist and coordinate with suppliers for audit visits and update details in the Food Supplier Audit Register. - Communicate and liaise closely with the team to ensure all Purchasing activities are conducted smoothly. - Liaise with Receiving on the delivery of perishable items and expedite delivery to ensure that all items are delivered at the specified times. - Liaise with Chefs, Receiving and all other users to ensure all goods/services are of good quality. - To monitor purchases made by users to ensure that delivery deadline is met and expedite any outstanding purchase orders. - To attend to all complaints made by users, to ensure all purchases/services are put right. - To assist Purchasing Manager with vegetables/fruits tender. Compare prices to ensure all purchases are secured at the best price of the required quality. Negotiate to ensure selected suppliers’ prices are updated in the system. - Source for improved qualities and competitive pricing to enhance product image and service at the best value. - Conduct inventory counts during the year of all operating equipment and regular beverage inventory as per Policy & Procedures. - Preparation of data for departmental reports, inventory, or studies. - Keep daily records, files and prepare reports. - Check materials received against invoices and note breakage and discrepancies in quantity or quality. Upon receiving deliveries, ensure all invoices are stamped and signed properly. - In the absence of the Purchasing Manager, to assist and overseas the Receiving. - Supports Receiving & Store Officers’ duties in their absence. - Any other duties pertaining to purchasing, shipping, or receiving deemed necessary by the Purchasing Manager/Director of Purchasing. **Requirements**: - Minimum GCE "O" level with some experiences in Accounting and Finance - Minimum 2 years’ experience in similar capacity - Preferably with experience working in hotel or tourism industry - Great communication and negotiation skills - Displays initiative and willingness to learn - Commitment to professional values

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