Document Controller

1 day ago


Singapore Stafflink Services Full time

Job Description

Career progression + Training will be provided

Our client provides maintenance and project services to Refineries, Power and Petrochemical plants.

**Responsibilities**:
Management of the full set-up of incoming/outgoing transmittal
Upload, download, and updates the documents from and to the project's database system
Distribution, storage, and archiving - where documents must be always distributed to the correct people or recipients of the document's information
Regular monitoring and updates of the documents correct and latest revisions
Archiving using tools for easy access and tracking such as using updated document list or registers
Ad-hoc tasks that may be assigned from time to time
Process document's submission workflow in the company's Document Control
System and ensuring the appropriate distribution matrix for people to review the documents and send for information are implemented
Perform document quality check, review completeness of vendor documents, and drawings submitted by the vendor. From the document details such as revisions, title, issue purpose, and other relevant information down to the matching in the Supplier's Document Register listing
Update MDL on real time basis
Work closely with different stake holders such as Package Engineers, Suppliers, Document Controllers, Expeditors, and Project Managers to ensure that the team can achieve maximum efficiency in document handling, submissions, and to help in the timely delivery of the target goals
Attend weekly meeting and preparing the Minutes of meeting, preparing weekly and monthly progress report, and submission to client
Updates and maintain the Supplier's transmittal registers for both incoming and outgoing transmittal records

**Requirements**:
Diploma/ Degree in Engineering
At least 1 - 3 years of experience OR non-technical but minimum 10 years expertise in document control of admin work

**HOW TO APPLY**:
Job Type
Permanent Full Time

Working Hours
Mon - Fri, 8am - 5pm
Salary
From S$2,400.00 to S$3,000.00
Location
West
Classification
Engineering / Technical

**EA Personnel**: Sherri Yang Hui Shan

**EA Personnel Reg. No.**: R22106683


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