Personal Assistant

2 days ago

Downtown Core, Singapore Grandrich Corporation Pte Ltd Full time

The Chief Commercial & Operating Officer's (CCOO) Personal Assistant will be providing comprehensive administrative and secretarial support to the CCOO. The Personal Assistant will be responsible for managing the day-to-day administrative and secretarial tasks and providing proactive support to the Director. The incumbent will report to the CCOO. **JOB DESCRIPTION** - Providing full administrative support and secretarial assistance to CCOO. - Proactively contribute to the management of CCOO's calendar including organizing appointments, meetings, send reminders or notice of meeting cancellation or changes taking and prioritizing the most sensitive matters. - Coordinate and schedule meetings, workshops, conferences, seminars, events for the CCOO, ensuring all relevant information, documents, and resources (equipment set-up, and organizing catering when necessary) are prepared in advance. - Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes as and when needed. - To follow-up with all actions required after meeting and ensure all required actions are carried out and no deadline are missed. - Coordinate and liaise with other Personal Assistants on onsite meetings, luncheons, in-house events, etc when required. - Welcoming visitors for meetings and events and promoting professional image of the organization. - Making phone calls in a polite and professional manner on behalf of CCOO to stakeholders to follow up on tasks when require. - Prepare simple spreadsheets & powerpoint slides when required. - Assist in compiling data on suppliers/brochures/conference summary documents and etc. - Conduct research and gather information on various topics as requested by the CCOO, compiling and organizing data in a presentable format. - Maintain comprehensive, efficient and accurate filing system of all documents. - Manage and coordinate travel, accomodation, transportation, etc. - Spend time and become familiar with all aspects of the business to follow up better with Suppliers etc. - To travel overseas with CCOO when required occassionally. - Cover other team members when one is on leave / away from the office. - Any other ad-hoc duties **JOB REQUIREMENTS** - Minimum "A" level/ Diploma/ degree in Business Administration or equivalent is required. - Minimum 5 years of PA experience working with C-level executives in order to understand the job requirements. - Excellent communication skills (written and verbal). - Detail oriented to ensure accuracy and quality across all tasks. - Creative problem-solving and able to handle pressure and fast turnarounds. - Must demonstrate a can-do attitude. - Ability to work independently with mínimal supervision. - Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation. - Demonstrate strong knowledge of Microsoft Office and Mac OS. - Experience working as a flight stewardess will be advantageous. **Salary**: From $4,000.00 per month Schedule: - Monday to Friday **Experience**: - Personal assistant experience: 5 years (preferred) Work Location: In person

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