Medical Records Administrator- Visn 20 Him Chief

**Duties**:
**Duties include but are not limited to the following**:

- Collaborates with all facilities within the VISN to identify HIM program strengths and weaknesses, to determine corrective actions for remediation when applicable, and to identify potential best practices for implementation at all facilities within the VISN.
- Responsible for coordination and oversight of all HIM activities across the VISN, which includes planning, managing, advising, and directing the HIM program in accordance with applicable Federal laws, facility by-laws, VHA policy, The Joint Commission (TJC) standards, the Commission on Accreditation of Rehabilitation Facilities (CARF), and other regulatory and accrediting agencies requirements.
- Initiates, develops, oversees, and directs HIM program areas and produces work products such as written policies and procedures, guidelines, references, and training. Has program oversight responsibility for all HIM functional areas such as Coding, Clinical Documentation Improvement, Health Records Processing and Completion, Document Scanning, File Room, Release of Information, Speech Recognition, and Medical Transcription.
- Measures ongoing facility HIM performance by establishing priorities, collecting data, monitoring, and reporting outcomes, using valid and reliable techniques to analyze trends and variation, and taking appropriate action based on findings.
- Responsible for all facets of HIM for the VISNensuring maintenance of complete, accurate, timely, clinically pertinent, and readily accessible patient health records, which contain sufficient recorded information to serve as a basis to plan patient care, support diagnoses, warrant treatment, measure outcomes, support education, research, and facilitate performance improvement processes and legal requirements.
- Evaluates facility HIM programs and independently determines the nature and extent of problem areas. Creates recommendations and solutions for program improvement.
- Coordinates individual and group activities towards accomplishing the overall VHA and VISN goals.
- Performs external environmental analysis by obtaining and assessing the external health care community for information about EHR trends, advances and emerging issues that will affect the VHA. Determines what environmental information is significant to the VHA and VISN and evaluates issues' impact.
- As a resource for all facilities across the VISN, incumbent conducts training programs on HIM related topics such as medical terminology, health record documentation, clinical documentation improvement, medical coding, health record scanning, ROI, medico-legal matters, etc.
- Provides direct support to Regional Counsel. As necessary, incumbent will provide consultation services to members of the Regional Counsel's staff in areas dealing with HIM. Participates at a national and VISN levels as a resource person on HIM matters.
- Provides full support to accomplish VHA Central Office HIM Program Office strategic goals and objectives. Serves on task forces, work groups, or councils as requested.
- Assists with writing practice briefs, fact sheets, standard operating procedures, and other types of guidance documents as requested. Responds to data calls and assists the HIM Program Office with obtaining responses from all facilities within the VISN. Participates in the planning and implementation of new policies, directives, and initiatives.
- Performs the administrative and personnel management functions relative to staff supervised. Establishes guidelines and performance expectations for staff, which are clearly communicated through the formal employee performance management system. Observes workers' performance; demonstrates and conducts work performance critiques.
- Provides informal feedback and periodically evaluates employee performance.
- Resolves informal complaints and grievances.
- Develops work improvement plans, recommending personnel actions as necessary.
- Provides advice and counsel to workers related to work and administrative matters.
- Effects disciplinary measures as appropriate to the authority delegated in this area.
- Reviews and approves leave requests.

**Work Schedule**: Monday-Friday, 8:00 am
- 4:30 pm

**Telework**: Not applicable, this is a remote position.

**Virtual**: This is not a virtual position.

**Functional Statement #**: 000000

**Relocation/Recruitment Incentives**: Not Authorized

**Permanent Change of Station (PCS)**:Not Authorized

**Fi**nancial Disclosure Report**: Not required

**Requirements**:
**Conditions of Employment**:

- Selective Service Registration is required for males born after 12/31/1959.
- Must be proficient in written and spoken English.
- You may be required to serve a probationary period.
- Subject to background/security investigation.
- Selected applicants will be required to complete an online onboarding process.
- Participation in the seasonal influenza vaccination program is a requirement for all Department