Secretary & Office Administrator

1 day ago

Singapore AMPLIFY HEALTH ASIA PTE. LIMITED Full time

**Instructions for interested applicants**

**Where you would add value**

The Secretary & Office Administrator role will play an integral role in running the Singapore front office operations and support the Singapore team in varying aspects of their work administratively. The scope will include day-to-day operations of the front office and support one EXCO member. In this role, you will be part of the operations team working with multiple functions across the Singapore office.
You will report to Chief Data & Analytics Officer of Amplify Health

**How you would make a difference**

**Secretarial Support**
- Provide full spectrum of secretarial and administrative support to EXCO member, inclusive but not limited to managing of calendar, administration of meetings and minutes writing.
- Manage full suite of business travel arrangements, including travel itineraries, booking of flight tickets, car, visa and accommodations.
- Plan for Board meetings and support Board member briefings and documentation provision.
- Responsible for planning, sourcing, and organizing team events and conferences, which includes coordinating related travel arrangements.
- Maintain discretion and confidentiality in handling all matters.

**Office Admin Management**
- Provide front desk reception duties for the office which include handling guest timely and professionally.
- Screens phone calls, enquiries and requests, and handles them when appropriate.
- Maintaining and updating of data records, vendor contract renewal and staff access control card
- To ensure tidiness and cleanliness of meeting rooms, pantries, and pantry appliances at all times.
- Ordering of office stationeries/pantry stocks and verification of invoices prior to payment
- Coordinate with building management for season parking and maintenance matters
- Organise/ coordinate corporate events/meetings (including Town Hall Meetings), if required.
- Mailroom management - handling courier and mails
- Assist with other administrative or ad-hoc tasks as and when assigned

**What you need to be successful**
- Bachelor’s degree is preferred
- Minimum of 3 years relevant experience in healthcare, technology or consulting industry preferred
- Professionalism with partnership mindset - not only tasker ticker, but think and plan ahead in micro-level
- Excellent interpersonal skills with relationship management
- Excellent problem-solver
- Excellent communication skills
- Detail-minded, strategic thinking, independent, proactive
- Well-organized, independent, meticulous, ability to prioritize workflow and able to multitask
- Demonstrate ability to work well under pressure in a fast-paced environment, adaptable to last minute change
- Non-hierarchical, can-do mindset, agile, willing to go the extra mile

  • Office Manager

    1 day ago

    Singapore AMP Design Co Pte Ltd Full time

    Company AMP Design Co Pte Ltd Designation Office Manager Date Listed 14 May 2025 Job Type Entry Level / Junior Executive, Experienced / Senior Executive - Part/TempIntern/TS Job Period Immediate Start, For At Least 6 Months Profession Admin / Secretarial Industry Architecture Location Name Kallang Avenue, CT Hub, Singapore Address 2 Kallang...

  • Secretarial/ Office Administration Executive

    1 week ago

    Central Singapore Talent Trader Group Full time

    **Responsibilities**: - Provide secretarial and administrative support to the office. - Manage and maintain executives' calendars, schedules, and appointments. - Coordinate and arrange travel arrangements and accommodations. - Prepare and draft correspondence, reports, and presentations. - Maintain and update office documents, records, and filing systems. -...

  • Legal Secretary

    3 days ago

    Singapore Office Secretaries Full time

    **Legal Secretary** **Key responsibilities** - Providing secretarial and administrative support in the practice area as required - Assisting with the preparation and formatting of court documents; monitoring court deadlines and schedules - Answering and filtering telephone calls: liaising with external and internal clients and their secretaries; dealing...

  • Legal Secretary

    1 day ago

    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    **Job Description**: The role requires an individual to provide full spectrum of secretarial service to the team. Key responsibilities include: - Managing workload effectively to provide timely and accurate support to lawyers - Assisting lawyers with their calendar management, organising of internal/external meetings, organising of travel arrangements and...

  • Legal Secretary

    1 day ago

    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    The role requires an experienced legal secretary to provide full spectrum of secretarial service to the Managing Partner and her team specialising in disputes and resolution; investigations and white-collar crime; employment and industrial relations; and strategic and business advisory. **Key responsibilities**: - Managing workload effectively to provide...

  • Conveyancing Secretary

    1 week ago

    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    Job Scope To render administrative support to conveyancing secretaries. Perform SLA searches E Lodgment / E Filing Journal Entries for lodgement Grant of Access for Pay In and Pay out Completion Reports Archive Files Other incidental administrative tasks Requirement Some experience in conveyancing support work preferred Proficiency in MS Office Quick and...

  • Litigation Secretary

    2 weeks ago

    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    Provide efficient secretarial and administrative support to Partners & Lawyers in the litigation practice and ensure that the litigation process runs smoothly and efficiently. Responsibilities: Manage calendar schedules, meetings/appointments/telephone and conference calls for litigation attorneys, and tracking legal deadlines Managing files/documents and...

  • Office Manager

    7 days ago

    Singapore Office Secretaries Full time

    **Responsibilities**: - Administration- Manage day-to-day office administrative operations - Work closely and provide assistance to functional directors and managers in regional offices - Review administration team resources and job assignments - Implement Lawyers’ Manual, Staff Manual and other Firm-wide policies - Produce office improvement plans -...

  • Team Secretary and Administrator

    1 week ago

    Singapore STANTON CHASE INTERNATIONAL PTE. LTD. Full time

    Stanton Chase Singapore is growing and we are looking to add an Team Secretary cum Administrator to join the team in Singapore. Stanton Chase is among the global top 10 retained executive search & leadership advisory firms with presence across 46 countries and 70+ offices. The Singapore office of Stanton Chase serves Singapore, Indian Subcontinent and...

  • Litigation Secretary

    2 weeks ago

    Singapore OFFICE SECRETARIES PTE. LTD. Full time $30,000 - $60,000 per year

    Provide efficient secretarial and administrative support to Partners & Lawyers in the litigation practice and ensure that the litigation process runs smoothly and efficiently.Responsibilities:Manage calendar schedules, meetings/appointments/telephone and conference calls for litigation attorneys, and tracking legal deadlinesManaging files/documents and...