Office Manager-singapore- Sgp

1 day ago

Downtown Core, Singapore Milliman Full time

Job Details

Description

The role and responsibilities include:

- Ensure workflow continuity by sourcing for suitable service providers/vendors and establishing/maintaining service level agreements with appointed service providers for the Singapore office operations
- Communicate and follow up on important messages/news/ directives
- Champion new initiatives and ensure local teams are effectively trained, to support implementation
- Monitor standards and processes to ensure compliance and consistency of approach across the region
- Co-ordination of office-moves
- Ensure the adoption of Work Compliance procedure across practices
- Manage and organise internal regional conferences as required
- Responsible for monthly finance functional area such as accounts payable, accounts receivable, inventory of assets, cash management
- Coordinate & process practice’s cash expenses and reimbursement
- Coordinate monthly billing runs
- Manage monthly payroll working with external payroll provider
- Manage monthly unbilled/uncollected reports to ensure due actions are taken appropriately
- Co-ordinate time sheets, create clients’ invoices and manage out-of-pocket expenses are duly invoiced
- Liaise with Delhi IT-support to ensure IT needs for the practice are adequately provided
- Coordinate and maintain the practice office assets
- Preparation for the practice new hires - assignment of workstations, office equipment and IT-related matters
- Conduct practice orientation for new hires/interns
- Maintenance of practice annual leave, study time schedule, exams passes and exam increment
- Co-ordination of the recruitment process for new graduate hires
- Support for advertisements for other vacant positions
- Assist in drafting employment contracts for new recruits (local & international employees)
- Liaise with relevant authorities in organising employment passes, trainee and work permits, etc.
- Assist foreign and international employees working/visiting Singapore

**Qualifications**:
Behaviors

**Preferred**

**Team Player***: Works well as a member of a group**Functional Expert**Detail Oriented***: Capable of carrying out a given task with all details necessary to get the task done well**Dedicated***: Devoted to a task or purpose with loyalty or integrityMotivations

**Preferred**

**Flexibility***: Inspired to perform well when granted the ability to set your own schedule and goals**Self-Starter***: Inspired to perform without outside help**Goal Completion***: Inspired to perform well by the completion of tasks**Financial***: Inspired to perform well by monetary reimbursement**Ability to Make an Impact***: Inspired to perform well by the ability to contribute to the success of a project or the organizationEducation

**Preferred**
- (none) or better in (none).- Bachelor of Science or better in Business Administration or related field.

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