Finance and Administrative Manager

**Responsibilities**
- Supervise and maintain financial and administrative records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
- Manage financial and administration teams to achieve company financial goals.
- Develop the overall corporate financial goals and objectives.
- Manage accounts payable,accounts receivable,purchase and receipt on,payment of invoices, payroll and bills.
- Maintain accurate bank records of cash withdrawals and deposits.
- Maintain parallel records of income and expenditure in the financial database.
- Follow standard accounting processes for financial analysis and reporting activities.
- Evaluate existing accounting systems and recommend improvements if required.
- Assist in developing and managing budgeting systems.
- Perform account reconciliations and generate financial reports.
- Ensures adequate cash flow for the organisation’s requirements, by monitoring funder remittances, and preparing requests for funds as needed.
- Identify and resolve invoicing issues, accounting discrepancies and other financial related problems.
- Manage all client accounts for payment settlements.
- Interview, hire and train new employees in financial and administration activities.
- Assist in resource identification, work assignment, performance evaluation, and promotion decision activities.
- Prepare the annual budget in consultation with the Director.
- Focal point with external entities such as bookkeeping company, auditor and tax authorities, etc.
- Ensures and reviews monthly financial statements from the accountant and prepares narrative reports for the review of the board of directors.
- Monitor the performance of the financial assets.
- Prepares documents and schedules for annual audit, and liaises with auditors.
- Maintains personnel files, health benefits and other insurances updated.
- Maintain basic administrative systems for the Fund, including information resources, general filing, electronic filing, personnel records, contracts and leases, subscriptions, insurance, etc.
- Make sure tax reporting obligations are timely fulfilled.
- Develop, improve and document administrative procedures.
- Handle contacts and office contracts.
- Track progress of legal disputes and registrations.
- Lead the preparation and organisation of meetings, workshops, seminars, outreach activities etc..
- Ensure daily administrative and secretarial support to the team, including daily correspondences, maintenance of filing system, printing and photocopying, updating official travel and leave plan, visitor’s list and event list.
- Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
- Manage incoming telephone and mail communications.
- Advise and assist international staff, experts and consultants on all issues of allowances, salary advances, travel claims and other financial matters; authorise payments due for claims and services.
- Supervise the vehicles, drivers and messengers.
- Perform any other duties assigned by the director.

**Requirements and skills**
- Bachelor's or associate's degree in Finance or related fields is preferred.
- Proven working experience as a finance and administrative manager.
- Finance and administrative experience with SEO knowledge.
- Demonstrated capacity to think strategically with expertise in complex problem solving, decision making and critical thinking skills.
- Proficiency with computerised financial systems, such as accounting programs, databases, payment processing, excel spreadsheets, payroll services.
- Strong business sense and industry expertise.
- 100% Finance and administrative person with a business mindset.
- Strong analytical, organisational, and creative thinking skills.
- Excellent communication, interpersonal, and customer service skills.
- Great written skills.
- Time-management and organisation skills
- Leadership,Conflict Management,Decision-Making,People Management,Budget Development,Problem Solving,Planning and Teamwork,Critical Thinking.
- The ability to work under pressure.
- Availability to work within opening hours (e.g. evenings, holidays, weekends).