Assistant Senior Finance Manager

**Posting Start Date**:08/05/2025
About UsJoin the National University of Singapore (NUS) Finance Team - Where Innovation Meets Excellence

At NUS, the Office of Finance stands as a dynamic and strategic partner, driving financial sustainability and operational excellence. Our team plays a crucial role in overseeing financial planning, optimising resources, and enabling the University’s ambition and innovation.

We are at the forefront of formulating, reviewing, and analysing the University’s operating, strategic, and capital budgets. Through strong governance, robust financial processes, and cutting-edge systems, we ensure every dollar is put to its best use, fueling research, education, and transformation.

Why Join Us?

Make an Impact: Play a key role in shaping financial strategies that influence the University’s growth and global standing.
Growth & Development: We believe in continuous learning, offering mentorship, career development, and upskilling opportunities.
Collaborative Culture: Join a high-performing team that values trust, innovation, and excellence.
Finance Transformation: Be part of initiatives leveraging SAP S4 Hana, AI-driven analytics, and digital finance solutions to drive efficiency and future-ready finance operations.

If you are passionate about finance, thrive in a dynamic environment, and want to be part of a team that drives meaningful impact, we’d love to hear from you

Join us and be a part of shaping the future of finance at NUS

**Job Purpose**
- Act as a Finance Business Partner to the designated Research Centre/ Institutes within the cluster and provide strategic support to its management and budget holders by proactively monitoring financial activities and financial reporting specific to the Institutes, and clearly communicating results of the analyses.
- As a Co-leader supporting Cluster lead in leading and managing the research finance cluster team.
- Provide financial and business advisories to the Institutes that are critical to the decision-making purposes and ensure compliance with University’s financial policies and procedures, and funding agencies’ terms & conditions / guidelines.
- Foster and maintain a regular working relationship within the Institutes, central shared services teams, and other functional partners.

**Duties and Responsibilities**:
**Financial Management and Oversight**
- Lead a team of 3-4 staff (direct and indirect), where applicable
- Ensure smooth day-to-day financial operations of the Research Centre (RCE) / Institutes (RICs) within the cluster, including exercising financial control over budget expenditure, revenue collection and financial reporting.
- Drive the annual budget and forecast exercises by coordinating all movements of budget, ensuring timely submission of budgets to central teams.
- Participate in strategic meetings and budget planning sessions with the Institutes’ management, providing valuable financial insights to aid decision-making.
- Partner closely with Institutes to guide cost-efficiency initiatives and offer expertise in implementing resource optimization strategies, leading to a reduction in operational expenses.
- Analyse Institutes’ financial positions and funding status, offer insights and recommendations for periodic reporting to the Institutes’ management for decision-making processes.
- Prepare and present financial performance reports to the Institutes’ Governing Board/ Strategic Board, etc, ensuring clarity and accuracy of information.

**Grant and Fund Management**
- Partner closely with Institutes (as host institution) for effective grant administration, provide financial guidance throughout the grant lifecycle and facilitate budget allocation for various projects and funding sources, to enhance the host institute’s financial stability and research pursuits.
- Collaborate with budget owners to manage grants / funds and proactively identify issues for timely solutions and ensure optimal utilisation of funds.
- Ensure full understanding and compliance with the terms and conditions of the grants as predetermined in the signed letter of awards / agreements.
- Oversee grant claim statements preparation and timely submission to funding agencies, including liaison with auditors and fulfilment of audit requirements, and prompt response to queries for a smooth and timely audit fieldwork.
- Work collaboratively with the Institutes’ stakeholders and central shared services teams during financial year-end closing and grants’ closing activities to ensure all legitimate transactions are properly recorded and all financial reports are accurately prepared.

**Governance, Controls and Compliance**
- Ensure compliance with related tax filing matters including GST, withholding tax and taxable benefits for personal claims.
- Timely perform Risk Control Matrix (RCM) testing and address anomalies to mitigate financial risks, and ensure certification sign-off by Institute’s HOA before the financial year’s closing deadline.
- Liai