Office Manager

5 days ago

Bugis, Singapore TB Investment Holding Pte Ltd Full time

As an Office Manager in a serviced office environment, you will play a crucial role in ensuring the smooth and efficient operation of the workplace. Your responsibilities will encompass various administrative and organizational tasks to support the office and its team members. Here's an overview of the key duties:
**Roles & Responsibilities**
- Facilitate communication and coordination among team members. Schedule meetings, prepare agendas, and record minutes. Collaborate with different departments to streamline processes and foster a positive work environment
- Assist in managing client relationships by responding to inquiries, addressing concerns, and ensuring high-quality service delivery. Maintain a customer-centric approach to enhance client satisfaction and loyalty
- Oversee and check financial transactions, such as invoicing, billing, and expense tracking. Coordinate with the HR department to ensure accurate record-keeping and timely payments
- Assist with the recruitment process, onboarding new employees, and maintaining personnel records. Handle basic HR tasks, such as managing vacation schedules and employee benefits
- Coordinate office maintenance and repairs to ensure a safe and functional workspace. Implement health and safety policies and protocols to comply with regulations
- Organise office events, team-building activities, and celebrations to foster a positive work culture and boost employee morale
- Maintain databases, filing systems, and records to ensure efficient information retrieval and confidentiality
- Troubleshoot basic IT issues and liaise with the IT department to resolve technical problems
- Identify opportunities for process optimization and efficiency enhancements within the office and provide suggestions for improvements

**Job Requirements**
- 5+ years of experience in an office management, administrative role, or equivalent experience
- Excellent organizational and communication skills
- Strong attention to detail, and the ability to multitask effectively
- Proactive problem solver and a team player
- Proficient IT skills (MS Office etc.)

**Job Types**: Full-time, Permanent

**Salary**: $3,800.00 - $4,200.00 per month

Schedule:

- Monday to Friday

Work Location: In person

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