Board Secretary

2 days ago

Singapore Income Insurance Limited Full time

**Key Responsibilities**:

- **Board Meetings**:Coordinate, schedule, and organize board and committee meetings, including logistics, agendas, materials, and minutes. Ensure timely and accurate distribution of board packets and relevant documentation prior to meetings.
- **Annual General Meeting (AGM)**: Lead the end-to-end co-ordination of the AGM, including preparation of meeting materials, issuance of notices, proxy management, regulatory compliance and accurate recording of the proceedings **.**:

- **Minutes and Records**:Accurately record minutes of board meetings and ensure proper maintenance of corporate records and documents, including statutory registers, board resolutions, bylaws, and charters.
- **Compliance**:Ensure the company complies with all relevant laws and regulations, including corporate governance standards. Maintain up-to-date knowledge of regulatory changes and file necessary documents with regulatory bodies, including annual reports and disclosures.
- **Communication**:Serve as the primary point of contact between the company and its board members, facilitating clear and effective communication. Advise the board and senior leadership on corporate governance best practices and compliance requirements.
- **Documentation**:Manage the preparation and distribution of the annual report, proxy statement, and other corporate documents. Oversee the onboarding and offboarding of directors, including D&O insurance, orientation, and documentation.
- **Confidentiality**:Maintain the highest level of confidentiality regarding all corporate matters and act with discretion and integrity at all times.
- **Team Management**:Lead and manage a small team of two staff members, providing guidance, support, and performance management to ensure departmental objectives are achieved.

**Qualifications**:

- Bachelor's degree in Business Administration, Law, or a related field. Legal or paralegal training is a plus. A professional qualification such as ICSA (Institute of Chartered Secretaries and Administrators) is preferred.
- Minimum of 8 years of experience in a corporate governance, legal, or executive administrative role. Experience in the insurance or financial industry is highly desirable.
- Strong knowledge of corporate governance principles, company law, and regulatory compliance.
- Exceptional written and verbal communication skills.
- Excellent organizational, communication, and interpersonal skills.
- Strong organizational and time management abilities.
- Ability to work independently and manage multiple tasks with strict deadlines.
- High level of integrity and professionalism.
- Proven experience in team leadership and management.

  • Board Secretary

    2 weeks ago

    Singapore SINGAUTO PTE. LTD. Full time

    Location: Singapore Headquarters Reporting to: Chairman & CEO Employment Type: Full-time Salary: Competitive and negotiable, based on experience About the Role We are a fast-growing new energy commercial vehicle and cold-chain logistics company , with our global operations headquartered in Singapore and an upcoming U.S. IPO planned for the first half of next...

  • Board Secretary

    2 weeks ago

    Singapore James Cook University Full time

    **Job no**: 493114 **Work type**: Permanent Full Time **Location**: Singapore **Categories**: **Responsibilities**: - Organize and schedule board meetings, ensuring all members are informed and available - Develop and distribute meeting agendas in collaboration with the board chair and executive team - Record detailed minutes of board meetings, capturing...

  • Assistant Vp, Corporate Secretarial

    5 days ago

    Singapore TRUSTED SERVICES PTE. LTD. Full time

    **Key Responsibilities**: - To independently provide corporate secretarial services to clients. - To be involved in the smooth running of operations of the teams, including being involved the in the design of new processes or systems and/or the improvement of existing processes or systems. - To oversee/mentor junior members of the team. - Work scope would...

  • Associate Corporate Board Secretarial Specialist

    2 weeks ago

    Singapore CSC Full time

    Job Overview Associate Corporate Board Secretarial Specialist – Singapore Schedule: Monday - Friday, 9:00am – 6:00pm • Hybrid work arrangement Responsibilities Assist in providing full spectrum of corporate secretarial services to clients Ensure statutory and compliance requirements are met Prepare/Review necessary documents for company incorporations,...

  • Associate Corporate Board Secretarial Specialist

    3 days ago

    Singapore CSC Full time $40,000 - $80,000 per year

    DescriptionAssociate Corproate Board Secretarial SpecialistSingaporeMonday - Friday, 9.00am - 6.00pm HybridSome of the things you'll be doing:Assist in providing full spectrum of corporate secretarial services to clientsEnsure statutory and compliance requirements are metPreparing/Reviewing necessary documents for company incorporations, registration of...

  • Corporate Board Secretarial Specialist

    5 days ago

    Singapore CSC (Corporation Service Company) Full time

    **Corporate Secretarial - Assistant Manager / Manager** **Location: Singapore** **Department: Global Capital Markets **The position** Global Capital Markets is dedicated to the administration of loans, project finance, securitization, escrow, covered bonds, property trusts and REITs. We provide corporate trustee and agency as well as SPV administration...

  • Corporate Secretary

    5 days ago

    Singapore GRACE HR SOLUTIONS Full time

    Our client, an established corporate secretarial and management consultancy firm in Singapore located in orchard area, is expanding. Join them in this exciting journey as a: **Responsibilities**: - Handle corporate secretarial duties for the subsidiaries and associated companies. - Handling the full spectrum of corporate secretarial duties for our clients,...

  • Corporate Secretary

    6 days ago

    Singapore Lamwork Full time

    Updated: Jan 06, 2025 - The Corporate Secretary oversees document management, compliance with disclosure norms, and the maintenance of signing authorities while responding to KYC requests. Responsibilities include managing shareholder relations, orchestrating the distribution of share documents, and coordinating logistics for all board and committee...

  • Corporate Secretary

    1 week ago

    Singapore Lamwork Full time

    Updated: Jan 06, 2025 - The Corporate Secretary oversees document management, compliance with disclosure norms, and the maintenance of signing authorities while responding to KYC requests. Responsibilities include managing shareholder relations, orchestrating the distribution of share documents, and coordinating logistics for all board and committee...

  • Company Secretary

    2 weeks ago

    Singapore PSA International Full time

    **Purpose**: The Company Secretary leads the corporate secretariat function across the PSA Group of companies, ensuring strong governance and statutory compliance practices with international standards and regulatory expectations, and provide effective support to the Board of Directors across all jurisdictions. This role reports to the Deputy CFO / Group...