Corporate Secretary

6 days ago

Singapore Lamwork Full time

Updated: Jan 06, 2025 - The Corporate Secretary oversees document management, compliance with disclosure norms, and the maintenance of signing authorities while responding to KYC requests. Responsibilities include managing shareholder relations, orchestrating the distribution of share documents, and coordinating logistics for all board and committee meetings. Additionally, the role supports corporate governance, assists in regulatory filings, and provides secretarial advisory to key clients, ensuring departmental KPIs are achieved. A Review of Professional Skills and Functions for Corporate Secretary 1. Corporate Secretary Duties Capital Market Regulations: Keep abreast of capital market developments, especially regulations that apply in the capital market. Public Information: Provide information to the public regarding the condition of the Company. Compliance Input: Provide input to Directors to comply with the provisions of the Capital Market Law and other relevant regulations. Document Review: Review corporate documents such as AoA, BOC and/or BOD Resolutions, Corporate Policy, etc. according to applicable laws and regulations. Meeting Preparation: Prepare and conduct the Company's General Meeting of Shareholders, BOC Meetings, and BOD Meetings. Document Management: Manage the Company's documents and all required official corporate filings, documents, reports, etc. Annual Report: Participate in the Company's Annual Report preparation. Board Inquiry Response: Respond to inquiries from board members and maintain the utmost discretion and confidentiality. Task Coordination: Coordinate multiple tasks with a high level of initiative and work well with minimal direction to ensure deadlines are met. Judgment: Recognize opportunities and issues and proactively exercise judgment. 2. Corporate Secretary Details Governance Review Partnership: Partner with the externally engaged firm conducting a wide-ranging governance review to provide insights and meet requests. Document Coordination: Work with all Board contributors and other staff members regarding document submissions, timelines, and overall requirements for the Board processes. Meeting Scheduling: Poll for dates for Special meetings and Education sessions while ensuring that appropriate notice periods are met. AGM Assistance: Assist with the Annual General Meeting process, including Board elections and other stakeholder engagement activities done regularly. Board Schedule Management: Update and maintain the Board Meeting Schedule and draft resolutions for regular and special Board and Committee meetings. Meeting Coordination: Coordinate Board of Directors and Board Committee meetings. Policy Enforcement: Ensure Board policies and procedures are communicated and followed. Legislative Advice: Advise on the Board's legislative and regulatory requirements. Counsel Liaison: Liaise with and manage outside counsel engaged to represent the organization in corporate litigation and/or commercial matters. Governance Best Practices: Provide advice on corporate governance best practices. Filing Assistance: Assist with selective corporate, statutory, and other government filings and reports. 3. Corporate Secretary Responsibilities Document Management: Maintain key corporate documents and records. Signing Authorities: Maintain signing authorities processes and respond to KYC requests. Disclosure Compliance: Responsible for corporate disclosure and compliance with local corporation laws. Shareholder Relations: Oversee Shareholder Relations, including share issuance and

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