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Administrative Officer

3 weeks ago

Bukit Panjang, Singapore Boys’ Town Full time

**Job Purpose**

To carry out all administrative and reception duties of Boy’s Town.

**Responsibilities**
- To support reception duties, visitors’ management and coordinate and sorting of all incoming mail.
- To answer calls from the public and provide accurate, satisfactory answers to their queries and concerns.
- To handle end-to-end administrative matters.
- Ensure proper filing, documentation and data entry as directed.
- To send/collect letters and other documents to the Post Office daily.
- Sort and distribute incoming mail.
- Other ad-hoc duties as assigned (e.g. banking, collection/dispatch of documents etc.).
- To manage office inventory, track and monitor office inventory to ensure office functionality using Odoo Inventory Management System.
- Submit admin-related invoices in the AG system and expense tracking.
- To support and maintain contract e-filing system.T
- To execute new projects for the Admin department.
- To participate in Task Forces and/or committees assigned by the Manager of Finance & Admin and/or Assistant Director of Corporate Services, when necessary.
- To assist in events planning (eg Board meetings, company events etc)
- To ensure/ support/ monitor the relevant SOPs and/ or participate in the internal or external audit requirement or MSF case management/ audit process.
- To monitor, update and track Admin expenses and provide regular updates to Manager of Finance & Admin and/or Assistant Director of Corporate Services.
- To monitor and track the budget allocated.
- Any other duties assigned.

**Job Requirements**
- Minimum O Level or Diploma
- At least 2 years of relevant working experience.
- Good in record keeping (filing/documentation etc.).
- Proficient in Microsoft Outlook, Excel, Word, PowerPoint.
- Good interpersonal and communication skills.

**Job Types**: Full-time, Permanent, Contract
Contract length: 12 months

**Salary**: $2,000.00 - $2,800.00 per month

**Benefits**:

- Additional leave
- Employee assistance programme
- Employee discount
- Health insurance
- Parental leave
- Promotion to permanent employee

Schedule:

- Monday to Friday

Supplemental pay types:

- 13th month salary
- Performance bonus

**Education**:

- GCE 'O' Level or GCE 'N' Level (required)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person