Receptionist Admin Assistant/ Executive

6 days ago

Singapore CU LINES PTE. LTD. Full time

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
The incumbent shall provide excellent customer service to visitors and perform office administrative duties. You will be responsible for the full spectrum of Receptionist and Admin duties for CU Lines, working closely with all divisions to execute the day-to-day operations, while supporting the business in its growth and transition.

**Receptionist Duties**
- Greet and attend to visitors with a positive and helpful attitude.
- Handle phone calls and follow up on enquiries promptly and in a professional manner.
- Sorting and distribution of mails.
- Manage internal and external courier services, including receiving and sending packages.

**Office Administrative Duties**
- Procurement of office supplies, such as stationery, pantry items etc.
- Arrangement of outgoing courier service.
- Maintain administrative documentation, including data entry, filing, and record-keeping.
- Handle employee onboarding logistics arrangement, such as setting up of workstation, business card order, office access registration and preparation of office supplies.
- Support planning and arrangement of corporate events and activities.
- Handle travel logistics arrangement for overseas visitors.
- Prepare and submit accurate and timely monthly reports.
- Plan, monitor and manage office and pantry expenses.
- Liaise with contractors, vendors, and suppliers to address office related matters, such as equipment maintenance, cleaning services, renovation and plant maintenance.
- Manage corporate gift request and distribution.
- Provide administrative support for employee business travel.
- Handle the arrangement of meeting rooms and provide first level support for meeting room equipment. Ensure meeting rooms are clean, tidy and ready for meetings.
- Handle restaurant reservation, sourcing and maintain restaurant records.

**ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE**
- Possess an Diploma in Business Administration or equivalent.
- Well-groomed with a pleasant disposition.
- A team player with a good attitude and interpersonal skills.
- Excellent communication skills and able to provide good customer service.
- Proficient in Microsoft Office especially Power Point, Excel, Word and IT savvy.
- Good organizational and time management skills.
- Effectively bilingual in both English and Mandarin (incumbent needs to frequently communicate with English/Chinese speaking associates both verbally and in writing).

**Please indicate the below information in your resume**:

- Current & Expected Salary.
- Reason(s) for leaving.
- Notice Period / Availability to commence work.

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