Office Manager

At MFS, you will find a culture that supports you in doing what you do best. Our employees work together to reach better outcomes, favoring the strongest idea over the strongest individual. We put people first and demonstrate care and compassion for our community and each other. Because what we do matters - to us as valued professionals and to the millions of people and institutions who rely on us to help them build more secure and prosperous futures.

What you will be responsible for:
Using discretion and judgement, manages and coordinates all operational aspects of the Singapore & Hong Kong office while maintaining strong working relationships with internal and external resources on a regular basis. Effectively support and ensures company policies, best practices and procedures are adhere within department.

PRINCIPAL RESPONSIBILITIES:

- Manages and supports a wide spectrum of office management and operational aspects of the Singapore and Hong Kong office.
- Performs a variety of specialized duties, which may be complex or confidential in nature, to assist management and ensure smooth and efficient department operations.
- Mentor, guide and resource for the investment administrative team in Asia-pac. Continues to stay apprised of investment team needs & support.
- Primary contact for all the Boston Departments - Finance, IT, Purchasing, Business Continuity, HR, Legal, Compliance, Corporate tax, travel, etc. to manage local processes and resolve complex matters as needed. Collaborate and maintain strong mutual working relationships with internal and external resources.
- Responsible for ensuring that all IT support functions are maintained and that any issues are resolved with the appropriate support departments.
- Manages the effective execution of projects for new office space planning in Singapore and Hong Kong. Manages & provides input on lease agreements, rent negotiations, managing relations with our approved vendors and suppliers etc.
- Plan, coordinate, organize office expansion and build-out for Singapore and Hong Kong. Collaborate with Boston Global Property Management & Design Team in carrying out these projects and working alongside with local contractors.
- Responsible for office management/development and vendor management. Undertake sourcing and liaising with suppliers and vendors, and maintaining positive working relationship with these external parties. Liaise with suppliers/vendors including property agents, building management team, etc. as well as service maintenance and negotiation of Contracts. Collaborates with the Disaster Recovery team in Boston on the Singapore and Hong Kong Disaster Recovery and Pandemic plans. Manage governmental statutory requirement on Safe Management Measures during the Pandemics (Covid-19) collaborating with HR and Compliance team.
- Manages office accounts payable. Review and approve expenses and look out for any discrepancies. Works closely with Corporate Finance to ensure accurate monthly/annual reporting. Responsible for managing the overall facilities in the office ensuring a clean, health and safe work environment and meeting the needs of employees appropriately. Adhere to building safety and as well as fire regulations within the office and attend half yearly evacuation drills.
- Improve, enhance and develop on going procedures to ensure quality efficient work flow.
- Performs additional related duties as requested.

JOB REQUIREMENTS:

- Bachelor’s degree or equivalent education or experience.
- Minimum of 10-15 years of operational experience providing service to employees and managers in various capacities.
- Strong interpersonal, organizational and communication skills.
- Independent problem solver who presents solutions and takes initiative.
- Strong ability to multi-task.
- Ability to work with employees at all organizational levels & ability to communicate & negotiate with external partners.
- Ability to handle information in a manner which protects confidentiality.
- Language skills desired but not required.

LI-HYBRID

What we offer:
At MFS, we view our employees as family — and like you, we want our family happy and healthy. That's why we provide competitive benefits programs and family-friendly policies which support the work-life balance needs of our employees.

MFS is a hybrid work environment (remote/onsite) unless otherwise stated in the job posting.

This position will require individuals to be fully vaccinated against COVID-19 as part of their job responsibilities, unless MFS approves an exemption as an accommodation due to a medical condition. Submission of an exemption request does not guarantee that an exemption will be approved or that the request can be accommodated.

for assistance.
- MFS is an _
- Affirmative Action and Equal Opportunity Employer_
- Please see the _
- Know Your Rights: Workplace Discrimination is Illegal_
- document and _
- Pay Transparency Nondiscrimination Provision_
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