Office Services

6 days ago

Singapore OFFICE SECRETARIES PTE. LTD. Full time

To work closely with the Admin Manager in the day-to-day operations to ensure the smooth running of the Singapore office. Interacts with Partners, Attorneys, Staff Members and External Vendors.

**Facilities management**:Oversee facilities management for the office, ensuring the smooth day-to-day operations, including the management of vendors, building & office maintenance services, offsite documents storage, visitor & office security access arrangements.

**Offices Services**:Act as line manager of Receptionists & Office Assistants; provide or arrange covering if necessary.

Including:
- Manage office maintenance including general office repairs, lighting and periodic equipment maintenance checks and contracts
- Assist other office departments and teams with their projects, events and cross-department initiatives, as and when needed
- Support compliance initiatives and adherence to regulatory requirements
- Support office events including social gatherings, holiday parties and office meetings
- Work closely with and supervise Receptionist, Office Assistant, and tea lady to ensure quality business services
- Support the Singapore office in relation to Firm sustainability and D&I efforts

**Skills, Knowledge and Experience Required**
- Diploma/University degree
- At least 5 years of experience in business operations and general - office management, preferably in a law firm or professional services environment
- Keep up with changing priorities, willing and able to take on new responsibilities
- Having autonomy to manage office functions without specific direction and close supervision
- Ability to identify and analyse complex issues and recommend / implement solutions
- Ability to maintain the highest level of confidentiality
- Professional demeanor, excellent communication and organizational skills
- Strong critical thinking skills, advanced time management
- Ability to use initiative, working both independently and as a team member, in order to manage multiple tasks while adhering to tight deadlines
- Proficient with MS Office (Word, Excel, Outlook and PowerPoint)

  • Office Services Assistant

    3 days ago

    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    2 years exp **Roles & Responsibilities** **Responsibilities** Office Services - Ensuring all staff desk is cleared before the end of the day - Liaising with print room or office services team on office items for staff and returning of office items - Managing unclaimed items in the office and liaising with individual staff on their lost items - Providing...

  • Office Manager

    1 week ago

    Singapore Office Secretaries Full time

    **Responsibilities**: - Administration- Manage day-to-day office administrative operations - Work closely and provide assistance to functional directors and managers in regional offices - Review administration team resources and job assignments - Implement Lawyers’ Manual, Staff Manual and other Firm-wide policies - Produce office improvement plans -...

  • Office Manager

    4 days ago

    Singapore Office Secretaries Full time

    This role provides full and general support to the Singapore office and reporting directly to the Director of International Operations and Singapore-based Partners. The role will liaise closely with London office to ensure consistency and procedures across the firm.*** **Essential Job Function**: - Facilities Management - Ensure the smooth day-to-day...

  • Customer Service Officer

    2 weeks ago

    Singapore JJ CONSULTING SERVICES Full time

    Customer Service Officer (Office Hours/ Ang Mo Kio)Our Client is an established company in Singapore, who is seeking to recruit Customer Service Officers.Trainings are provided/ Fresh Graduates Welcome!Job Responsibilities - Provide quality customer service to customers either by telephone or electronically - Respond and follow up promptly to customer...

  • Customer Service Officer

    3 days ago

    Singapore JJ Consulting Services Full time

    Our Client is an established company in Singapore, who is seeking to recruit a Customer Service Officer (Call Centre/ Office Hours/ West Area). Customer Service Officer (Call Centre/ Office Hours/ West Area) **Responsibilities**: - Provide quality customer service to customers either by telephone or electronically - Respond and follow up promptly to...

  • Customer Service Officer

    1 week ago

    Singapore JJ CONSULTING SERVICES Full time

    Our Client is an established company in Singapore, who is seeking to recruit Customer Service Officers. **Customer Service Officer (Office Hours/ Location - Bedok) **Job Responsibilities - Provide quality customer service to customers either by telephone or electronically - Respond and follow up promptly to customer enquiries - Obtain and evaluate all...

  • Customer Service Officer

    1 week ago

    Singapore JJ CONSULTING SERVICES Full time

    Our Client is an established company in Singapore, who is seeking to recruit Customer Service Officers. Customer Service Officer (Office hours at Bukit Batok) Trainings are provided/ Fresh Graduates Welcome! **Responsibilities**: - Provide quality customer service to customers either by telephone or electronically - Respond and follow up promptly to...

  • Customer Service Officer

    6 days ago

    Singapore JJ CONSULTING SERVICES Full time

    Our Client is an established company in Singapore, who is seeking to recruit Customer Service Officers. Customer Service Officer (Office Hours/ Immediate Opening) Trainings are provided/ Fresh Graduates Welcome! **Responsibilities**: - Provide quality customer service to customers either by telephone or electronically - Respond and follow up promptly to...

  • Customer Service Officer

    1 day ago

    Singapore JJ Consulting Services Full time

    Our Client is an established company in Singapore, who is seeking to recruit Customer Service Officers. Customer Service Officer (Office Hours/ Immediate Opening) Trainings are provided/ Fresh Graduates Welcome! **Responsibilities**: - Provide quality customer service to customers either by telephone or electronically - Respond and follow up promptly to...

  • Customer Service Officer

    2 weeks ago

    Singapore JJ Consulting Services Full time

    Our Client is an established company in Singapore, who is seeking to recruit Customer Service Officers. Customer Service Officer (Office Hours / Yishun) Trainings are provided/ Fresh Graduates Welcome! **Responsibilities**: - Provide quality customer service to customers either by telephone or electronically - Respond and follow up promptly to customer...