Office Manager/executive Assistant

7 days ago

Singapore D. E. Shaw & Co., L.P. Full time

Executive Assistance
Singapore
The D. E. Shaw group seeks an exceptionally detail-oriented, independent, proactive, and resourceful individual to manage operations and support members of its Singapore office. The role offers the opportunity to be part of a collegial, engaging, and inclusive working environment as the firm expands its presence in the region.
What you’ll do day-to-day
Your primary responsibilities will include handling office management functions, liaising with internal business units and external parties, coordinating complex schedules and logistics, arranging travel and events, and providing general administrative assistance. You’ll also play an important role in fostering a collegial office culture built on cooperation and accountability, while collaborating with colleagues across our offices in Asia, Europe, and North America.
Who we’re looking for
The ability to work effectively with senior-level staff and handle confidential information with the utmost discretion is a must, as is sound judgment, proven analytical capabilities, keen attention to detail, and exceptional interpersonal, facilitation, organizational, and written and verbal communication skills.
Applicants should be able to manage multiple projects simultaneously, collaborate productively with teammates and stakeholders, and push projects forward on their own.
A high degree of flexibility to adapt to new responsibilities is required, along with the creativity to develop and implement innovative solutions to a variety of processes, and a readiness to step in wherever needed.
As the role requires frequent interaction with our global colleagues and stakeholders from the U.S., Hong Kong, and Mainland China, fluency in English and Mandarin is essential.
At the D. E. Shaw group, we believe the diversity of our employees is core to our strength and success. We are committed to supporting our people in work and in life, which is why we offer benefits such as a family planning and surrogacy program and a charitable gift match to all full-time employees.
Additionally, our staff-led affinity groups are pillars of our community, helping to celebrate diversity, promote leadership and development opportunities, and facilitate inclusive mentorship. Members and allies organize a wide range of educational and social programming, from expert talks to film festivals.
The members of the D. E. Shaw group do not discriminate in employment matters on the basis of race, color, religion, gender, gender identity, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, caregiver status, or any other category protected by law. We are committed to the principles of diversity, equity, and inclusion, and are eager to hear from individuals having a wide range of backgrounds and personal characteristics.
The applicable annual base salary or hourly rate paid to a successful applicant will be determined based on multiple factors, including without limitation the nature and extent of prior experience and educational background.

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