Contracts Administrator

1 week ago


Singapore NUNCHI MARINE PTE. LTD. Full time

**Key Responsibilities**
- **Contract Preparation & Review**:
Assist in drafting, reviewing, and issuing sales and purchase contracts and agreements for crude oil, refined products, and other energy commodities in accordance with company templates and trading terms.
- **Documentation, KYC & Compliance**:
Ensure contract documentation aligns with internal policies, regulatory requirements, and counterparties' terms. To work closely with internal Compliance with regards to status KYC & Onboarding for new counterparties (buyers, suppliers) before contract issuance.
- **Data Entry & Management**:
Maintain accurate records of contract data, confirmations, and amendments in internal systems (e.g., CTRM or ERP systems) and records.
- **Coordination & Communication**:
Liaise with external counterparties (buyers, suppliers), internally with traders, operations, trade finance, shipping & demurrage, and legal teams to ensure seamless execution of contracts and resolution of discrepancies.
- **Monitoring & Follow-Up**:
Track key contract milestones (e.g., nomination dates, delivery periods, payment terms) and ensure timely follow-up and updates.
- **Filing & Archiving**:
Organize physical and digital contract files in accordance with company’s prescribed document retention policies and audit standards.
- **Support Continuous Improvement**:
Participate in process improvement initiatives related to contract lifecycle management and document flow.

**Requirements**:

- Bachelor’s degree in Business, Legal Studies, Maritime Studies, or related field.
- 1-3 years of relevant experience in contract administration, trade documentation, or operations support.
- Prior experience in commodities trading, shipping, or energy industry will be preferred.
- Basic understanding of international trade terms (Incoterms, laytime, demurrage, etc.) is a plus.
- Proficient in MS Office (Excel, Word); experience with the use of ETRM or CTRM systems is a plus.

**Essential Personal Attributes**:

- Self-motivated, keen to learn and a team player.
- Confident and accountable.
- Strong attention to detail and organizational skills.
- Good interpersonal and written communication skills.
- Ability to work in a fast-paced, deadline-driven environment.

**What We Offer**
- A collaborative and inclusive work culture.
- Opportunities for career development within a growing company.
- Competitive remuneration and performance-based bonuses.
- Comprehensive benefits include but not limited to insurance, leave, and health & fitness membership.


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