Finance Officer

3 days ago

Singapore RB CAPITAL HOTELS PTE. LTD. Full time

**What’s the job?**

The Finance Officer is responsible for the accounts payables. He/she is responsible in ensuring all vendor invoices,

related documentation and approvals (according to hotel’s delegation of authority) are correct prior to processing.

He/she also ensures timely payments to vendors and all control procedures are in place relating to accounts payable

processes.

**Your day-to-day Job Responsibilities**

**Invoicing (Purchase Plus & PeopleSoft)**
- Receive and verify daily purchase orders (POs).
- Interface supplier invoices from Purchase Plus into PeopleSoft
- Download and review invoice interface reports from PeopleSoft
- Extract outstanding PO reports from Purchase Plus; follow up on partial deliveries and overdue Pos

**Supplier Management**
- Manage full process of new/informal supplier creation in Purchase Plus and PeopleSoft.
- Link supplier codes in Purchase Plus to PeopleSoft for invoice interfacing.
- Maintain supplier master data: update or change supplier details (both local and overseas) in PeopleSoft.

**Catalogue & Buylist Management)**
- Create new items in Buylist in accordance with P&P policy.
- Understand requisition processes via Buylist and informal suppliers.
- Obtain HOD-approved quotations prior to item creation in Purchase Plus

**Invoice Processing**
- Ensure compliance with Delegation of Authority (DoA) for preapproved and workflow invoice processing.
- Verify supporting documents (e.g., service forms, approved quotations, Capex forms) for non-food POs.
- Follow up on maintenance contract statuses.
- Manage processing of:

- Preapproved invoices
- Workflow invoices
- Manual Payment Forms
- GIRO payments

**Weekly Paycycle Review**
- Review weekly payrcycle files for accuracy; identify and escalate discrepancies.
- Liaise with AP Paycycles Team and AP Specialty Team to rectify errors.
- Recheck revised paycycle files before bank uploads.
- Assist in AP month-end closing activities, including preparation of month-end accrual journal entries.

**General Cashier**
- Audit daily collections against General Cashier Summary and bank-in slips.
- Witness daily and weekly DIY laundry cash counts.
- Conduct surprise spot checks per CSA requirements (e.g., cash float, beverage par stock, operating equipment count).

**Other Duties**
- Perform other duties as assigned

**People**:

- Collaborate with internal departments to ensure adherence to finance policies and procedures.
- Maintain professional and positive interactions with colleagues to promote effective communication and teamwork.
- Provide backup support to other finance team members during absences

**Responsible Business**:

- Support the hotel’s corporate responsibility initiatives, including community involvement, environmental management, workplace health and safety, and food safety. Drive action plans as required to achieve the hotel’s corporate responsibility objectives.

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