Executive, Corporate Governance

1 week ago

Singapore SINGAPORE ENVIRONMENT COUNCIL Full time

**JOB DESCRIPTION**

You will support the overall corporate governance function of the company. At the same time, provide meticulous organizational & administrative support to ensure the smooth operation of corporate secretarial function, ensuring meetings are scheduled and meeting materials are submitted on time.

Work closely with the Chairman of the Board and Committees and the Executive Director on corporate secretarial duties.

**KEY RESPONSIBILITIES / DUTIES**
- Provide administrative and coordination needed to ensure the smooth running of all activities required for the company secretarial function to work effectively.
- Liaise with the outsourced company secretary on all tasks relating to the company’s annual general meetings.
- Liaise with Company Secretary and Board & Committee on compliance to Company’s Constitution, Term of Reference and MCCY Code of Governance.
- Plan and coordinate all board and committee meetings, including the arrangement of meetings (onsite on online), sending out notice of meetings, distribution of materials, printing of documents, and ensuring relevant technical for the smooth execution of the meetings.
- Responsible for taking attendance at meetings.
- Responsible for writing of minutes at Board and Committee Meetings.
- Responsible for preparing agenda for meetings and coordinate updating matters arising.
- Responsible for coordination and dissemination of of all board materials and pre-reads.
- Ensure all secretarial records and documentations, board and committee materials are well kept, well-organized and proper filling (physical and online).
- Coordinate and follow up on the signing of all board resolutions and other documents requiring signature by board members, Chairman or Executive Director.
- Coordinate with the company secretary on ACRA filing, maintain statutory register, records and ensure compliance with relevant statutory and regulatory requirements.
- Coordinate with Chairman and the Company Secretary on the appointment of new directors, retirement & resignation of directors, keeping proper records of all the changes.
- Any other duties.

**JOB REQUIREMENTS**
- At least 3 years of experience performing similar role in administrative support. Preference will be given to those with corporate secretarial administration experience.
- Knowledge of Word, Excel and Power-point.
- Knowledge of Companies Act and relevant ACRA requirements.
- Meticulous to ensure all records and documentations are well kept, well-organized in proper filling.
- Good interpersonal skills, team player and able to provide prompt assistance to our key stakeholders i.e. the Board & Committee Chairman and Members and their PAs on relevant administrative and coordination requests.
- Able to work independently with minimum supervision.
- Able to exercise a high degree of confidentiality dealing with sensitive information.

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