Client Onboarding Operations

The Client Onboarding Operations - Head of Singapore Client Documentation Services will lead a team of professionals responsible to support the onboarding of Citi Private Bank Asia and Global Clients.

**Responsibilities**:

- Responsible for internal customer interaction, documentation review and system setups
- Demonstrates high level of diligence, motivation and organizational skills.
- Focuses on timely and accurate delivery of all account opening functions, as well as delivering superior customer service and resolution of customer issues
- Performs day to day management of the account opening and maintenance processing, including daily management of in-process, pended, and service related activities, ensuring account opening requirements are clearly defined to support all scenarios of account opening and maintenance requirements, to include delivery of very high quality service to customers and internal partners
- Lead a metrics driven organization to proactively monitor volume trends, rejections, errors to ensure appropriate staffing needs and identify areas for improvement
- Responsible for various types of project management in the account services space, and managing cross-functional relationships with all teams
- Determines new work procedures, analyzes complex and variable issues with significant departmental impact
- Supports the planning and hire of right set of people, train, guide, coach, develop and appraise and reward people based on meritocracy
- Supports the motivation of staff through constant interaction with the team
- Encourages cross functional training for staffs to enrich their skill base
- Optimizes manpower to achieve higher productivity levels. Identifies and develops high performers for next level jobs/mid management position
- Ensures team delivers as per service level agreements
- Understands client requirements and implements them correctly
- Understands new customer requirements and ensures adequate support to new customer requirements and initiatives
- Monitors customer satisfaction and service level and drives process changes. Provides innovative solutions to clients
- Ensures a robust processing environment with effective controls. Establishes risk management practice
- Maintains a culture of risk and controls in the team through various processes and check points. Identifies means to reduce transaction defects (internal and external). Develops performance matrices to track defects, productivity. Ensures clean audit results
- Efficiently and effectively manages new projects and ensures smooth cutover with minimized risks
- Engages in project planning including cost management. Develops training content, training materials, trackers for the migration
- Supports training for new staff. Develops job descriptions for hiring. Manages subordinate supervisors and project staff. Manages occasionally complex and variable issues with significant departmental impact
- Shares responsibility for budget, policy formulation and short-term resource planning. Maintains appropriate staffing /hiring requirements to meet operational needs.
- Responsible for all training and development needs for assigned personnel
- Evaluates subordinates' performance and makes recommendations for pay increases, promotions, terminations, etc.

**Qualifications**:

- 8-10 years of experience in documentation review, account maintenance and KYC
- Good interpersonal communication skills. Able to communicate with internal and external business partners
- Consistently demonstrates clear and concise written and verbal communication skills
- Demonstrated Project management skill including financial cost management skills
- Advanced execution skills in a multi-tasking mode. Exposure to Customer Service and handling of system, testing and rollouts
- Ability to achieve business objectives without compromising on controls and risk parameters established
- Ability to interact confidently with senior management and / or regulators.
- Ability to coach and develop people, identifying and retaining talent
- Able to partner with businesses and other support functions at senior levels in setting strategy and priorities
- Able to strive under pressure and covert opportunity from risk.
- Should be open to working staggered hour /shift / over weekend and on public holidays
- To ensure excellent rapport with internal stakeholders including peers and seniors and duly provide inputs to the team and ensure timely resolution of all issues, wherever there are business risks and the issues need to get addressed such cases should be raised to the senior’s forum for appropriate action and advice
- Proficient knowledge of English (written and spoken)

**Education**:

- Bachelor’s/University degree or equivalent experience, potentially Masters degree
- **Job Family Group**:
Customer Service
- **Job Family**:
Institutional Client Onboarding
- **Time Type**:
Full time
- Citi is an equal opportunity and affirmative action employer.

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