Admin Executive, Jubilee Church

6 days ago

Singapore Jubilee Church Full time

Job Description of Admin Executive The Role The admin executive is responsible for the operational functions of the office administrative support to the pastoral staff and church ministries. Reporting to: Direct: Admin manager/Moderator Responsibilities: Collate the various segments of the weekly worship service slides for Mandarin and Bilingual services. Upload the worship service slides to Sanctuary PC and Auditorium Propresenter. Create whatsapp chat groups for worship service co-workers involved in that particular Sunday at least a month before the Sunday as a form of notifying them of their duties and checking their availability. Communicate with the co-workers involved in the worship services to arrange swapping of duties and assist to activate the replacement. Assist in printing the Sunday service bulletins when necessary. Work in tandem with the Admin executive l to ensure a smooth operational working relationship in preparing the Sunday materials for the worship services. Order and coordinate the delivery timing and recipient of cross wreath to the wake venue. Communicate with the Zone pastor in-charge of the deceased member on the address and preferred time and day of delivery. Assist in preparing and printing of the wake booklets when necessary. Assist zone pastors in all the administrative functions like events registration, name lists collation, documents preparation, etc. Maintain and inspect the first aid kit (located at the office pantry). Discard expired items and replenish when necessary. Handle office phone calls and answer door bells. Receive delivery orders on behalf of pastors and ensure they are notified. Assist in AGM preparation, including the counting of votes and presentation slides. Assist in preparing the 春季、秋季感恩 cards, envelopes and labels for mailing.

Not Specified

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