Accounts & Administration Officer

6 days ago

Singapore ALL NIPPON AIRWAYS CO., LTD. Full time

We are looking for an Accounts & Administration Officer to join our team

The individual is expected to provide assistance and support to supervisor/management staff for both Administrative/HR and Accounting management duties. We are looking for an independent and versatile individual with high level of integrity.

Job description may include other job duties not limiting to below which may be assigned to assist the company for smooth operations.

**What you will be doing**:
**Accounting Function**
- Handle Accounts Payable, General Ledger.
- Prepare Bank Reconciliation, Monitor reconciling items.
- Ensure all expenses are entered in accounting system on a timely basis.
- Assist in Monthly Financial Closing.
- Prepare Expense Schedules.
- Provide accurate timely reports on a regular basis.
- Liaise with other departments (including our airport offices) in handling of invoices & staff claims.
- To monitor, check & ensure all invoices, reimbursements are received in time for closing.

**Administration & HR Function**
- Update records and maintain proper and effective filing systems.
- Communicate and liaises orally or in writing within and outside the organization.
- Responsible for incoming calls, incoming/outgoing mails & daily Company mail bag. To distribute and disseminate important circulars, mails, letters timely. Manage notices on bulletin board.
- Ensure proper maintenance of office equipment/facility.
- Controls the purchasing of stationery and office equipment.
- Provide relevant articles regularly pertaining to office equipment, general insurance and administration matters.
- Provide support in assigned area of HR which includes recruitment, training, and communications.
- Prepare HR reports and statistics, leave and medical benefits administration.
- Organize staff welfare and benefits.
- Provide full spectrum of secretarial support to General Manager. To screen phone calls, arrange meetings/travel schedules, draft correspondence and maintain effective filing.
- Support general office matters.
- Handle and support activities for any company events.
- Provide accurate and timely reports on a regular basis.
- Make necessary travel arrangements for employees.
- Handle general staff enquires/matters.
- Support ad-hoc projects/assignments.

**Who you are**:

- Diploma from a local Polytechnic/Degree in Accounting/Business Administration.
- Proficient in MS Office Word, Excel, Power Point.
- Pleasant personality with good interpersonal, communication and co-ordination skills.
- Pro-active, self-motivated individual who works well in a team.
- Organized and able to prioritize tasks.
- Meticulous with high degree of accuracy and attention to details.
- Ability to manage multiple tasks successfully and under pressure.
- Innovative and able to adapt to industry changes.
- Knowledge of SAP R3 will be an added advantage.

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