Personal Assistant to Md

**Job Advertisement: Personal Assistant to the Managing Director**

**Exciting Opportunity: Personal Assistant to the Managing Director**

**Coal Trading Company - Singapore**

Are you an exceptionally organized, proactive, and discreet professional looking to take on a pivotal support role within a dynamic and fast-paced trading environment?

We are a leading **Coal Trading Company**based in Singapore, with a significant presence across Asia and beyond. We are seeking a highly motivated and experienced **Personal Assistant (PA)**to provide comprehensive, high-level administrative and logístical support directly to our **Managing Director (MD)**.

This role requires a proactive approach, exceptional attention to detail, and the ability to manage complex schedules and sensitive information with absolute discretion.

**Key Responsibilities**

The Personal Assistant will be responsible for a wide range of duties, including but not limited to:

- **Executive Calendar Management**:Proactively managing and optimizing the MD's complex and ever-changing diary, including scheduling meetings, appointments, and teleconferences across multiple time zones.
- **Travel Coordination**:Arranging extensive and detailed international travel logistics, including flights, accommodation, visas, ground transportation, and creating comprehensive itineraries.
- **Document Management**:Preparing, reviewing, and formatting high-level documents, presentations, reports, and meeting materials, ensuring accuracy and professional presentation.
- **Meeting Support**:Organizing and coordinating internal and external meetings (including board meetings), preparing agendas, taking minutes, and ensuring follow-up actions are tracked and completed.
- **General Administration**:Managing expense reports, handling personal administrative tasks for the MD, and coordinating with other departments and external stakeholders as required.
- **Confidentiality**:Handling all business and personal matters with the highest level of confidentiality and professionalism.

**Qualifications and Experience**

To be successful in this role, you should possess:

- A minimum of **5 years of experience**supporting C-level or Senior Executive management, preferably within the **Commodities Trading, Finance, or shipping**sectors.
- Proven expertise in complex international **travel arrangement and calendar management**.
- Exceptional written and verbal **communication skills**in English; proficiency in an additional Asian language (e.g., Indonesian, Mandarin) is a significant advantage.
- Advanced proficiency in the **Microsoft Office Suite**(Outlook, Word, Excel, PowerPoint).
- A high degree of **professionalism, maturity, and emotional intelligence**to interact effectively with internal teams, clients, and high-level external contacts.
- Demonstrated ability to **work independently, anticipate needs**, and manage multiple priorities under pressure and tight deadlines.
- **Bachelor’s degree**or equivalent professional qualification.

**What We Offer**
- A **competitive salary**and comprehensive benefits package commensurate with experience.
- An opportunity to work at the core of a leading global commodities trading firm.
- A challenging and rewarding role that offers exposure to high-level strategic decision-making.
- A professional and supportive work environment in the heart of Singapore.

If you are a resourceful, reliable, and discreet professional ready to provide world-class executive support, we encourage you to apply.

**How to Apply**:
**Application Deadline**:15 _November 2025_