Accounting Executive And Executive Assistant To CEO/MD

4 days ago

Singapore CAREER ZOOM PTE. LTD. Full time $60,000 - $120,000 per year
Executive Assistant cum Accounting Support
Title : Account Executive and Executive Assistant to the CEO/MD
Reporting To : May have a dual reporting structure to Manager - Accounts and CEO/MD

Open to: The role requires candidates to have the legal right to work in Singapore

Job Purpose Summary:

This position requires a highly organized, meticulous, and proactive professional to provide comprehensive executive support to the CEO/MD. The role would also entail a support function to the accounting team, high-level administrative efficiency, and the ability to operate under pressure with precision.

Key Responsibilities
Executive & Administrative Support (Executive Assistant Functions)

Manage the CEO/MD's diary, business schedules, and calendar, including arranging meetings, conference calls, and booking appointments.

Organize incoming information, keeping abreast of all priorities and events.

Schedule and coordinate internal and external meetings, including logistics, hotel requirements, and preparation of meeting material.

Organize and coordinate domestic and international travel arrangements, including booking flights, accommodation, and transfers.

Prepare agendas and overseas travel itineraries when necessary.

Arrange for Visas for the Senior Team.

Process expense claims.

Handle confidential documents.

Handle internal and external queries, coordinating responses/information from across the team.

Maintain a database of all contacts and cards.

Create and maintain a filing system for the CEO's personal and confidential files.

Receive visitors, arrange conference calls, and schedule meetings.

Assist clients with hotel and car booking as needed.

Accounting Support:

Regularly reconcile records of bank and cash transactions and update the bank books

Assist in the preparation of the Balance Sheet and Profit & Loss (P&L) statement after the closing of books.

  • support the accounts lead with In-person tasks that may require You to go to either Banks or other Government organisations (Tax Dept/ IT Dept, etc). You would be the on ground person
    Prepare various Management Information System (MIS) reports from accounting records as per Management requirements.

Receive and record cheques, cash, and other receipts from customers and other income.

Record and ensure proper filing of payment vouchers and vendor bills.

Assist with the payment of Advance Tax, TDS payment, and filing TDS returns, as well as Service tax calculation, payment, and filing returns.

Adhoc tasks as required

Candidate Profile

Qualification

BCom and Graduate

Work Experience

4-7 years, preferably in Investment Banking or a Financial services organisation is a plus

Key Knowledge & Expertise
  • Must be able to hit the ground running .

A Strategic EA willing to learn new functions

  • Previous experience in general accounting preferred but will also consider if You don't have that experience
Core Skills & Qualities

  • Superb communication skills , both verbal and written, with a good command over English to communicate with Asia-Pacific level colleagues and global counterparts.

  • Excellent organizational skills and a high degree of speed and accuracy in execution of all tasks.

  • Strong problem-solving skills .

  • Ability to work well as part of a team .

  • Ability to pick up new ideas in a short time frame .

  • Ability to work under pressure and within tight timelines .

  • Ability to handle more than one task at a time .

  • Positive-minded, proactive, and highly motivated team player.

Requirements

As above

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