Personal Assistant to MD

Job Advertisement: Personal Assistant to the Managing Director

Exciting Opportunity: Personal Assistant to the Managing Director

Coal Trading Company – Singapore

Are you an exceptionally organized, proactive, and discreet professional looking to take on a pivotal support role within a dynamic and fast-paced trading environment?

We are a leading Coal Trading Company based in Singapore, with a significant presence across Asia and beyond. We are seeking a highly motivated and experienced Personal Assistant (PA) to provide comprehensive, high-level administrative and logistical support directly to our Managing Director (MD) .

This role requires a proactive approach, exceptional attention to detail, and the ability to manage complex schedules and sensitive information with absolute discretion.

Key Responsibilities

The Personal Assistant will be responsible for a wide range of duties, including but not limited to:

• Executive Calendar Management: Proactively managing and optimizing the MD's complex and ever-changing diary, including scheduling meetings, appointments, and teleconferences across multiple time zones.
• Travel Coordination: Arranging extensive and detailed international travel logistics, including flights, accommodation, visas, ground transportation, and creating comprehensive itineraries.
• Communication Gateway: Acting as the primary gatekeeper and filter for internal and external communications (phone calls, emails, correspondence), prioritizing effectively and responding on the MD's behalf when appropriate.
• Document Management: Preparing, reviewing, and formatting high-level documents, presentations, reports, and meeting materials, ensuring accuracy and professional presentation.
• Meeting Support: Organizing and coordinating internal and external meetings (including board meetings), preparing agendas, taking minutes, and ensuring follow-up actions are tracked and completed.
• General Administration: Managing expense reports, handling personal administrative tasks for the MD, and coordinating with other departments and external stakeholders as required.
• Confidentiality: Handling all business and personal matters with the highest level of confidentiality and professionalism.

Qualifications and Experience

To be successful in this role, you should possess:

• A minimum of 5 years of experience supporting C-level or Senior Executive management, preferably within the Commodities Trading, Finance, or shipping sectors.
• Proven expertise in complex international travel arrangement and calendar management .
• Exceptional written and verbal communication skills in English; proficiency in an additional Asian language (e.g., Indonesian, Mandarin) is a significant advantage.
• Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• A high degree of professionalism, maturity, and emotional intelligence to interact effectively with internal teams, clients, and high-level external contacts.
• Demonstrated ability to work independently, anticipate needs , and manage multiple priorities under pressure and tight deadlines.
• Bachelor's degree or equivalent professional qualification.

What We Offer

• A competitive salary and comprehensive benefits package commensurate with experience.
• An opportunity to work at the core of a leading global commodities trading firm.
• A challenging and rewarding role that offers exposure to high-level strategic decision-making.
• A professional and supportive work environment in the heart of Singapore.

If you are a resourceful, reliable, and discreet professional ready to provide world-class executive support, we encourage you to apply.

How to Apply:

Please submit your detailed CV and a cover letter outlining your relevant experience to with the subject line: PA to MD Application – Vincent .

Application Deadline: 15 November 2025