Operations Executive

3 days ago

Singapore MIND ID TRADING PTE. LTD. Full time

**I.**JOB DESCRIPTIONS**
- Understand contractual terms and obligations to fulfil shipment requirements for coal and base metals, include handling in the area of Indonesian coal
- Upon confirmation of trade, draft and prepare contracts of sales and purchase
- Liaise with counterparts on vessel nomination, load and discharge port details
- Liaise with customers on draft LC opening or Export LC
- Prepare and ensure shipping documents to comply with LC requirements. Liaise with bank directly for LC negotiation
- Update buyers and sellers on vessel movement
- Check and/or prepare invoices and relevant documents from supplier / to Buyer to ensure compliance with terms of agreement.
- Prepare lay time calculations (demurrage, dispatch), for buyer calculate discharging lay time, for seller; resolve issues as required.
- Monitor receivables and payables from counterpart.
- Ensure all month end transactions are complete within stipulated timeline.
- Monitor shipment status
- Upon loading of shipment, record quality, quantity, bill of lading and all shipping documents; checking against buyer’s LC or shipping instructions.
- Monitor demurrage and/or dispatch receivables or payables.
- Work collaboratively with the team to provide support and coverage as required.
- Support and advise Front Office in Contract review, revision and recommendation to ensure risk exposure is minimized
- Collaborate with the team to ensure all transactions are executed accordingly to internal rules and escalate if required.
- Work with various departments to determine amicable solutions.
- Adhere to internal control and compliance procedures
- Liaise with the Compliance team to review, update and improve internal control processes on a timely basisAny other tasks relevant to Trade Operations, as may be assigned by supervisor

**II.**REQUIREMENTS**
- At least 5 years of experience in a coal and base metals operation, include handling in the area of Indonesian coal
- Strong knowledge of various incoterms and well understanding with Letter of credit & UCP600
- Familiarity with shipping (bulk) and usage of laycan and demurrage, particularly on FOB-CFR shipments
- Teamwork mindset
- Proficient understanding of contractual commercial terms
- Knowledge of International Base Metals or Coal Trade (related to procedural flow of trade, B/Cs, B/Ls, Security Trade Control, Internal Control)
- Proficiency in Commodities Trading Systems

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