Accounts Administrative Assistant
1 week ago
**Working Hour**: 5days work (8.30am to 6pm)
**Responsibilities**:
**Accounting support**:
- Support the sales team by preparing Sales Orders (SO), Sales invoices (SI) and Delivery Orders (DO) accurately and timely.
- Coordinate with warehouse and logistics teams for goods dispatch and delivery arrangements.
- Handle customer inquiries related to orders, billing, and delivery status.
- Perform data entry for sales, purchases, accounts receivable (AR), and accounts payable (AP) transactions.
- Send monthly statement of account to customers via system
- Monitor customer collections
- Maintain proper filing and documentation of invoices, delivery orders, receipts, and accounting records.
- Support monthly closing activities, including bank reconciliations
- Assist in annual stocktake activities, and reconciliation between system records and physical stock.
**Administration functions**:
- Manage general office administration tasks such as ordering stationery and pantry supplies.
- Ensure upkeep and maintenance of office equipment and liaise with vendors for repairs or servicing when needed.
- Handle general inquiries, receiving visitors, and managing incoming calls professionally.
**Requirements**:
- Diploma or relevant certification in Accounting, Business Administration, or a related field.
- 1-2 years of working experience in administrative, accounting, or office support roles.
- Organized, detail-oriented, and able to multitask effectively.
- Good communication skills and a proactive, positive attitude.
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