Lifestyle Personal Assistant

5 days ago

Singapore KLHEALTH PTE. LTD. Full time

We are looking for a resourceful and proactive Lifestyle Personal Assistant to support our Director in both professional and personal matters. If you're an energetic individual who thrives in a fast-paced environment and enjoys being constantly on the move, we want to hear from you

**Key Responsibilities**

**1. Calendar, Communication & Time Management**
- Manage the Director’s dynamic schedule, including daily appointments and events.
- Adapt quickly to schedule changes and reprioritize as needed.
- Plan, coordinate, and ensure adherence to the Director’s calendar.
- Screen and handle phone calls; circulate documents for signatures.
- Maximize time efficiency by ensuring the Director remains focused on key priorities.

**2. Travel Coordination**
- Oversee complex, end-to-end travel arrangements for the Director and family, including flights, accommodations, ground transportation, and curated, in-depth itineraries.
- Maintain accurate travel documentation and records for expense claims.
- Prepare and submit detailed expense reports on behalf of the Director.

**3. Information & Research Management**
- Conduct thorough research and present concise, well-written summaries.
- Sift through large volumes of information to distil key insights for the Director.

**4. Event Support**
- Assist in planning and organizing personal events, conferences, or functions.

**5. Liaison & Communication**
- Serve as the primary point of contact between the Director and internal/external stakeholders.
- Work closely with the Director to keep her informed and prepared for upcoming commitments.

**6. Personal Assistance**
- Support the Director with personal errands and daily life management, such as appointments and item pick-up/drop-off.
- Be on standby and readily available to assist as needed, with the flexibility to travel and work irregular hours.
- Provide hands-on help with personal belongings when traveling or moving between locations.
- Manage lifestyle details—fitness, nutrition and personal aesthetics
- Execute any other ad-hoc tasks or projects assigned by the Director.
- Assist with family-related matters, such as:

- Scheduling family appointments and activities (e.g. medical, school-related, extracurricular).
- Coordinating with household staff or service providers (e.g. drivers, cleaners, tutors).
- Handling family travel arrangements and logistics.
- Ensuring the smooth day-to-day running of household or family-related errands.
- Be on-call and available as needed, with flexibility for evenings, weekends, and travel.
- Assist with handling and organizing personal belongings, especially while traveling.

**Skills & Abilities**:

- Being a trusted confidante and exercise utmost discretion and maintain confidentiality at all times.
- Strong organisational skills & problem solving - able to anticipate potential issues and proactively resolve them.
- Being intuitive - Ability to anticipate the needs of the Director, well before she expresses her needs.
- Tech-savvy and having technological prowess - Proficient in Microsoft Office e.g. Outlook, Word, Excel.
- Ability to work independently and work under pressure at times to handle a wide variety of activities.
- Ability to exercise good judgment in a variety of situations, with strong written and verbal communication.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Ability to multitask and switch gears at a moment’s notice.

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