Lifestyle Personal Assistant

3 days ago

Singapore KLHEALTH PTE. LTD. Full time $60,000 - $120,000 per year

We are looking for a resourceful and proactive Lifestyle Personal Assistant to support our Director in both professional and personal matters. If you're an energetic individual who thrives in a fast-paced environment and enjoys being constantly on the move, we want to hear from you

Key Responsibilities

1. Calendar, Communication & Time Management

  • Manage the Director's dynamic schedule, including daily appointments and events.

  • Adapt quickly to schedule changes and reprioritize as needed.

  • Plan, coordinate, and ensure adherence to the Director's calendar.

  • Screen and handle phone calls; circulate documents for signatures.

  • Maximize time efficiency by ensuring the Director remains focused on key priorities.

2. Travel Coordination

  • Oversee complex, end-to-end travel arrangements for the Director and family, including flights, accommodations, ground transportation, and curated, in-depth itineraries.

  • Maintain accurate travel documentation and records for expense claims.

  • Prepare and submit detailed expense reports on behalf of the Director.

3. Information & Research Management

  • Conduct thorough research and present concise, well-written summaries.

  • Sift through large volumes of information to distil key insights for the Director.

4. Event Support

  • Assist in planning and organizing personal events, conferences, or functions.

5. Liaison & Communication

  • Serve as the primary point of contact between the Director and internal/external stakeholders.

  • Work closely with the Director to keep her informed and prepared for upcoming commitments.

6. Personal Assistance

  • Support the Director with personal errands and daily life management, such as appointments and item pick-up/drop-off.

  • Be on standby and readily available to assist as needed, with the flexibility to travel and work irregular hours.

  • Provide hands-on help with personal belongings when traveling or moving between locations.

  • Manage lifestyle details—fitness, nutrition and personal aesthetics

  • Execute any other ad-hoc tasks or projects assigned by the Director.

  • Assist with family-related matters, such as:

o Scheduling family appointments and activities (e.g. medical, school-related, extracurricular).

o Coordinating with household staff or service providers (e.g. drivers, cleaners, tutors).

o Handling family travel arrangements and logistics.

o Ensuring the smooth day-to-day running of household or family-related errands.

  • Be on-call and available as needed, with flexibility for evenings, weekends, and travel.

  • Assist with handling and organizing personal belongings, especially while traveling.

Skills & Abilities :

  • Being a trusted confidante and exercise utmost discretion and maintain confidentiality at all times.

  • Strong organisational skills & problem solving – able to anticipate potential issues and proactively resolve them.

  • Being intuitive – Ability to anticipate the needs of the Director, well before she expresses her needs.

  • Tech-savvy and having technological prowess - Proficient in Microsoft Office e.g. Outlook, Word, Excel.

  • Ability to work independently and work under pressure at times to handle a wide variety of activities.

  • Ability to exercise good judgment in a variety of situations, with strong written and verbal communication.

  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

  • Ability to multitask and switch gears at a moment's notice.

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