Lead Administrative Assistant

Company Description

Domino’s Pizza, which began in 1960 as a single store location in Ypsilanti, MI, has had a lot to celebrate lately: we’re a reshaped, reenergized brand of honesty, transparency and accountability - not to mention, great food In the rise to becoming a true technology leader, the brand is now consistently one of the top five companies in online transactions and 65% of our sales in the U.S. are taken through digital channels. The brand continues to ‘deliver the dream’ to local business owners, 90% of which started as delivery drivers and pizza makers in our stores. That’s just the tip of the iceberg or as we might say, one “slice” of the pie If this sounds like a brand you’d like to be a part of, consider joining our team

**Job Description**:
**RESPONSIBILITIES AND DUTIES***

Overall responsibility is to manage the Singapore Regional office, handle the general administrative responsibilities for the Regional Vice Presidents and VPs, and provide general support for the international team members in both AMEA region and DEP/Pacific region based in Singapore and Dubai offices

**(50%) Provide Primary Support for Vice Presidents of International (AMEA, DPE/Pacific, A&I)**
- Maintain, organize and prioritize calendars and task lists for Vice Presidents
- Prepare expense reports
- Compiling reports and information for weekly staff meetings and tracking minutes from each meeting.
- Coordinate, confirm and track budgets for team events and meetings
- Composing correspondence, copying, filing, faxing, ordering office supplies which will include legal documents
- Serve as point of contact from World Resource Center (WRC) and Singapore Regional Office for items including invoicing and immigration/visa questions
- Miscellaneous assignments as requested.
- (40%) Office administration and support
- Organize, coordinate, and communicate department meetings, both onsite and offsite, including accommodations and meeting rooms, meal services, materials preparation and coordinating required follow up for action items
- Manage and prepare necessary amenities for team members and when hosting events or Master Franchisee meetings.
- Review and process all related regional office bills and obtain proper authorization/facilitating payment
- Prepare and track departmental expenses researching expenditures and key invoices into database (i.e. subscriptions, phone charges, travel charges in an attempt to facilitate reducing costs)
- Review, track and monitor billings with predetermined cost control agreements. Compare expenditures to budget.
- Manage relationship of corporate vendors including, building maintenance, cellphones, internet/landline, events/lodging venues, etc.
- Manage office related projects and maintain all communication and documentation for our office rental agreement
- Manage procurement and maintain office Supplies and general maintenance scheduling as needed
- Schedule and organize reception of all incoming and outgoing deliveries.
- (10%) General HR support
- Plan, manage, and coordinate team building events and recognition/celebration programs (holiday events, anniversaries, birthdays, etc.) to foster positive culture and engagement.
- Assist the setup and onboarding process of new employees in the Singapore office; computer set up, corporate card, help setting up local appointments to ensure smooth onboarding process

**Qualifications**:
**QUALIFICATIONS**
- Minimum 7 years’ experience supporting senior executive team.
- Previous experience in a regional and/or global work environment with a multi-national company.
- Skilled in coordinating with people from multiple time zones, countries, and cultures.
- Demonstrates excellent service mentality towards colleagues, with a can-do attitude.
- Multi-tasking, highly organized, superior communication skills. Resourceful, and a problem solver.
- Exercises discretion and confidentiality.
- Manages multiple tasks, requests, and timelines with maturity and poise.
- Self-sufficient and able to work independently
- Proficiency in Microsoft WORD, EXCEL and POWERPOINT.
- Comfortable using various digital and online platforms.

Additional Information

All your information will be kept confidential according to EEO guidelines.