Office Support Executive

2 weeks ago

Singapore KODA LTD Full time

To be successful in this role, you need to have a service mindset and the will to go beyond your job description.

This role reports to the Executive Director, Finance & Administration. Your key role is to ensure that overall well-being of the Company’s administrative processes and your major duties include: managing all corporate travel requirements, ensuring the timely consolidation & submission of expense reports, managing the cost-effectiveness of OEM procurement and supplies and managing the use of office facilities for Board and Management meetings.

**MAIN RESPONSIBILITIES
**_Corporate Travel Requirements _**
- Familiar with the latest rules and regulations in relation to overseas travel and provide timely advice to our office travellers.
- Prepare and submit expense claims relating to all travel arrangements to Executive Director for approval.

**_Office Administration
- **

Responsible for the overall administrative requirements of the office:

- setting up conference rooms for the purpose of Board meetings and/or corporate meetings with external and internal parties.
- setting up online Zoom meetings and/or other forms of online conferencing requirements such as video-conferencing, etc.
- coordinating all resource requirements for in-house training and meetings.
- attending to phone enquiries and all local and overseas mails
- procurement of office equipment & machines (OEM) and supplies and
- upkeeping the pantry requirements.

Managing the calendar and schedules for Chairman and Executive Directors.

Familiar with the booking requirements for golf courses as well as entertainment suggestions for Management as required.

**_Other Duties _**
- Work closely with HR & Admin department to provide administrative support as required.
- Attend to any other administrative matters as assigned by Management and/or immediate supervisor.

**Requirements**:

- Attained at least a Diploma in Administration or similar qualifications.
- At least 3 years of experience in office administration, including familiar with corporate travel formalities and requirements.
- Must be proficient in written and conversational English and Mandarin (an added advantage)
- Good communicator and possess excellent relational skills.

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