Document Controller
2 days ago
**Role Purpose**
To manage all documentation flow of the engineering, project management and construction staff in order to ensure documents is controlled within Company standards and common engineering practices. And ensures that administrative tasks are performed diligently and projects meet quality standards.
**Job description**:
- Administer transmittal documents, number control, updates and maintenance of electronically stored and hard copy of project documentation.
- Ensure timely submission and distribution of controlled copies of latest approved documents and drawings to appropriate parties (clients and internal stakeholders).
- Ensures that all documents are well checked and submitted on time prior to the documents due date.
- Ensures that all documents have no errors in filenames, revisions, submissions, etc. before submitting to recipient department/party to avoid confusion.
- Ensures that controlled copies of latest approved documents and drawings are notified to concerned staff, contractors and suppliers as applicable.
- Develops and maintains the project department document control register/log sheet.
- Records and files all documentation between the projects department, contractors, suppliers and independent construction control consultants.
- Maintains updated records of all approved documents and drawings in the document archive and file server with easy traceability.
- Maintains the files and control logs as required by the project procedures.
- Provide administrative support to site personnel on site-related documentation and record management.
- Manage client-specific contract documentation and provide counsel for maintaining the quality of documents.
- Liaise between company and subcontractors on project activities.
- Schedule and organize regular meeting and recording decisions (e.g. assigned tasks and next steps).
- Coordinate various activities among project stakeholders including clients, supervisors, project staff and main office.
- Manage and maintain site inventories and pantry supplies.
- Organize and assists in site events.
- Oversee and coordinate administrative procedures at site and ensure staff compliance to site rules.
- Set up and assist in preparation of handover documentation/dossier to client.
- Perform ad-hoc duties as deemed necessary.
**Requirements**:
- Minimum 2 years’ relevant administrative experience, preferably in Construction/Civil industry.
- Based in site office.
- N/O'levels or NITEC or other relevant qualifications.
- Proficient in English in writing and good communication and collaboration skill to coordinate with team members and external parties.
- Proficient in MS Office such as MS Word, MS Excel, MS Powerpoint and MS Outlook.
- Able to work independently and is meticulous in monitoring and controlling project documents.
- Good time management and organization skills.
- Able to work under pressure and have team spirit.
- Be fully vaccinated and maintain the status of being fully vaccinated against Covid-19 as our company is in the construction sector unless they are medically ineligible for both MRA & non-MRA vaccines.
-
Document Controller
4 days ago
Singapore AUSTEN MARITIME SERVICES PTE LTD Full timeReporting to the FPSO Senior Doc Controller, The FPSO Lead Document Controller is responsible for managing a team of document controllers at the FPSO EPC engineering location and supporting the execution of document control activities within the FPSO project locations. This includes managing receipt, filing, reporting and distribution of documents and...
-
Document Controller
2 weeks ago
Singapore AUSTEN MARITIME SERVICES PTE LTD Full time**3 to 6 Months Contract** **Work in Sembawang Shipyard* Reporting to the FPSO Senior Doc Controller, The FPSO Lead Document Controller is responsible for managing a team of document controllers at the FPSO EPC engineering location and supporting the execution of document control activities within the FPSO project locations. This includes managing receipt,...
-
Document Controller
1 week ago
Singapore ACEXCELLENT CONSULTING PTE. LTD. Full timeKey Responsibilities Set up, maintain, and update the document control system for all project documentation, including drawings, specifications, correspondences, contracts, and reports. Ensure all documents are filed, stored, and retrieved accurately and promptly. Control issuance, tracking, and revision of documents in line with company procedures and...
-
Document Controller
16 hours ago
Singapore ACExcellent Consulting Full timeKey Responsibilities: · Set up, maintain, and update the document control system for all project documentation, including drawings, specifications, correspondences, contracts, and reports. · Ensure all documents are filed, stored, and retrieved accurately and promptly. · Control issuance, tracking, and revision of documents in line with company procedures...
-
Document Controller
16 hours ago
Singapore ACEXCELLENT CONSULTING PTE. LTD. Full timeRoles & Responsibilities Key Responsibilities: · Set up, maintain, and update the document control system for all project documentation, including drawings, specifications, correspondences, contracts, and reports. · Ensure all documents are filed, stored, and retrieved accurately and promptly. · Control issuance, tracking, and revision of documents in...
-
Document Controller
1 week ago
Singapore LUM CHANG BUILDING CONTRACTORS PTE LTD. Full timeAs our Corporate Document Controller, you will play a vital role in establishing, implementing, and maintaining our document control system. You will be the guardian of our essential corporate documentation, ensuring its integrity, accessibility, and compliance with relevant regulations and internal policies. **What You'll Be Doing**: - Developing and...
-
Document Controller
6 days ago
Singapore R.J. CROCKER CONSULTANTS PTE. LTD. Full timeOverview Job Scope: Control incoming and outgoing project records in accordancewith established procedures Duplicate and distribute documents Facilitate timely document review, approval and documentation in an effective and efficient manner Control all aspects of documentation throughout project's life cycle including: Catalogue, post, distribute, track and...
-
Document Controller
4 days ago
Singapore ONION SEARCH PTE. LTD. Full time**Our client is in construction industry (Grade A1 Contractor/ Class 1 General Builder) and they provide full suite of integrated construction services and solutions in both the public and private sectors.** **Our client is seeking a meticulous and proactive Document Controller to join their dynamic team in the building construction sector. You will play a...
-
Document Controller
16 hours ago
Singapore JCVL PTE. LTD. Full timeRoles & Responsibilities Job Description & Requirements: Control incoming and outgoing project records in accordance with established procedures Duplicate and distribute documents Facilitate timely document review, approval and documentation in an effective and efficient manner Control all aspects of documentation throughout project's life cycle including:...
-
Document Control Assistant
1 week ago
Singapore Aedas Full time**Responsibilities**: - To take direction from Document Control Manager - To be able to work as a proactive team member - Management & filing of all Project documentation (Outgoing & Incoming) - Preparation of Document Issue Packages to meet Project stage deliverables as defined by the Project Team Leader - Checking that all documents meet defined AEDAS...
