Sales Secretary

1 week ago

Singapore MEDICELL PHARMACEUTICAL (S) PTE. LTD. Full time

**The Sales Secretary shall be required to support the General Manager ( Commercial ) and Sales team to manage and co-ordinate all sales activities of the Company.**

**Main Duties and Responsibilities**
- Provide secretarial support to the General Manager ( Commercial ) and Sales Manager such as scheduling of meetings, taking minute of meeting and other admin support.
- Assist the Sales Representatives to prepare sales contracts/agreements for the clinics.
- Prepare daily and monthly Sales reports for the Management.
- Follow-up with individual Sales Representative on their sales target achievement and prepare Sales Target list to immediate superior.
- Calculate sales commission, incentives and entertainment expenditure for approval.
- Update sales prospect list and user list with new prospect or user given by Sales Representative.
- Update the sales commission plan on a bi-annual basis for all the Sales Representative.
- Update competitor price listing after survey by Sales Representative.
- Prepare sample request form to Supply Chain to draw samples and update and file sample form after collection.
- Prepare project costing form for private label products.
- Arrange gifts and e-cards to clients during festive period (Chinese New Year, Autumn Festival and Christmas).
- Prepare birthday proposal for clients by Sales Representative for approval.
- Manage all product brochures and ensure that stocks are replenish when low.
- Handle all orders of stationery, business card and office supplies for the Sales department.
- Update and print price list for respective Sales Representatives.
- Any other ad-hoc duties or projects as and when assigned by immediate superior.
- Generate daily sales invoices.

**Job Requirements**
- 3 to 5 years of secretarial experience preferably in a sales department.
- Must be computer literate with good communication and interpersonal skills.
- Must have an eye for details with good time management skills and able to handle multiple tasks concurrently.
- Must have good initiative and able to work independently with minimum supervision.

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