Finance & Contract Executive

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

**Major Activities and Responsibilities**:
Client Service - Facilities Management
Establish a “Safety First” culture across sites, and improve safety performance by championing our level of awareness and changing all staff and partner safety behaviours.
Provide support to client and greater team as required to ensure delivery and achieve of high client service standards.
Have strong focus ensuring our JLL staffs and vendor partners meet all EHS, SLA, KPI, Satisfaction Surveys, Contracts and Scope of Work (SOW) requirements.
Timely escalation to Manager and/or JLL management in the event of any escalations which have impact on KPI/SLA and other deliverables
Provide expenditure and budget forecast to Client as and when needed.
Coordinate events set up as required.

Finance, Procurement and Contracts Management
Serve as the liaison for all facilities services, inclusive but not limited to; financial, procurement and vendor contracts related services.
Ensure compliance to related JLL and clients financial, procurement and contract processes and requirement.
Develop of finance, procurement and contract process standard, establish and continuous update of operational procedures, roll out and training for operations staffs.
Ensure strict compliance with client policies and procedures, government regulations & JLL internal SOP pertaining to ISO, procurement, financial policies, etc.
Prepare, collate, analyse and submission of related financial, procurement and contract status reports
The role is required to manage and provide guidance to the admin team for related finance, procurement and contract works. Eg: generate and issues of quotations, purchase orders and invoices.
Vendor sourcing, securing of quotations and negotiation of pricing when needed.
Assist site lead / site team to ensure smooth flow of procurement work and documentation.
Overseeing and tracking of all contracts’ status
Drafting contract templates for new contracts and renewal of contracts
Setting up of new vendors by consolidating all required documents and submit to HQ Procurement for set up process
Other duties assigned by Facilities Manager such as coordinating with Vendor to follow up on quotation request.

Financial Targets
Effectively support the management to control of site operating expenses to meet/exceed glide path savings targets.
Support JLL Sourcing Team on all Sourcing Initiatives; implement all service level changes and/or supplier transitions as required.
Ensure all financial processes are following and compliant as per JLL and clients’ competitive bids process, issuing of PO's, and receipting work.

Growth of Company
Actively identify, develop and document best practices that increases JLL’s value to the client.
Actively identify, develop, propose and document innovations that increase JLL’s value to the client.

Education & Qualification
Diploma holder in Financial Discipline from a recognised tertiary establishment.
A minimum of 3 years relevant working experience in finance, procurement and contract management.
Experiences in facilities operations and management - plus
Knowledge in finance requirements
ERT trained - Certified accredited by SCDF
Occupational First Aide (OFA) Certified - Plus

**Skills**:Pleasant personality, strong customer service, interpersonal skills and problem solving ability.
Strong finance, procurement and contract management knowledge
Computer skills in Microsoft Office, MS project, PowerPoint, Excel
Independent, self-motivated, flexible, responsible and willing to work under pressure
Knowledge of standard business and accounting practices.
Knowledge of Excel and ability to analyse data.
What you can expect from us
We succeed together and believe the best inspire the best,