Office Administration Executive

3 days ago

Singapore HMING TECHNOLOGY (SINGAPORE) PTE. LTD. Full time

**Job Summary**:
**Key Responsibilities**:
**Office Management & Operations**:

- Manage daily office administration including supplies, facility maintenance, filing systems, and internal communications.
- Serve as the main point of contact for vendors, service providers, and external stakeholders.
- Ensure compliance with company policies and support HR-related activities, such as attendance tracking and onboarding support.

**Sales Order & Customer Processing**:

- Process sales orders accurately in coordination with the sales and logistics teams.
- Coordinate invoicing, delivery scheduling, and order status updates with internal departments.
- Manage and follow up on **customer payments**, credit terms, and overdue accounts in liaison with finance.

**Logistics & Inventory**:

- Liaise with logistics partners for timely and cost-effective delivery of chromatography instruments, columns, and consumables.
- Monitor and maintain inventory records, including reordering supplies and stock reconciliation.

**Personal Assistance & Executive Support**:

- Provide day-to-day administrative support to senior management, including calendar management, travel booking, and meeting coordination.
- Prepare reports, documents, and presentations as required by leadership.

**Required Qualifications**:

- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum **3 years of experience**in an office administration or operations role, preferably in a **scientific, lab, or B2B environment**.
- Familiarity with **order processing, logistics, and basic accounting procedures**.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with ERP or CRM systems is a plus.
- Strong organizational and time-management skills, with attention to detail.
- Good communication skills in both written and spoken English.

**Preferred Qualifications**:

- Experience supporting a **sales team in a scientific or technical product environment**(e.g., chromatography, analytical equipment).
- Knowledge of import/export documentation or logistics coordination.
- Prior experience in customer account reconciliation and payment follow-up.

**Compensation & Benefits**:

- Competitive salary based on experience
- Performance bonus or incentives
- Health and insurance benefits
- Paid time off and public holidays
- Supportive and collaborative work environment

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