Administrative and Office Support Student Trainee

**Duties**:
The Administrative and Office Support Student Trainee is responsible for assisting in administrative and office support work as it relates to management, program and administrative analysis, and process evaluation.

The student trainee performs a mixture of routine and somewhat complex tasks under the general direction of a manager, project/ program manager, team leader, or other more experienced employee. The work activities typically support the work of other employees and contribute to the activities of the organizational unit.

Works with more experienced team members in compiling and consolidating data, computing or verifying the accuracy of budget data and inform more experienced team member, team lead, project/program manager or manager of discrepancies. Identifies discrepancies and data omissions and regularly refers these problems and work issues to a manager, project/program manager, team leader, or more experienced employee for guidance.

Receives detailed instructions from a manager, project/program manager, team leader, or more experienced employee as to performing specific tasks such as, searching historical files for readily available background information such as recent staff or function changes, organizational charts, mission and function statements, and position descriptions. Supports higher level employees in the design of organization and workflow charts, using graphic design software.

Assists and supports the day-to-day operation by entering and tracking fiscal data using a variety of automation tools such as Delphi, US Bank, PRISM, Castle, Travel (E2). Uses one or more established automated systems to enter and retrieve factual information, gather data for use in reports, charts or graphs. Assists in maintaining filing systems, supplies, equipment, and publications; help to ensure office handbooks, orders, directives are maintained and kept current, as directed.

Contacts are primarily internal to one organizational unit to share basic information and to receive guidance. In some areas, may have limited contacts with external customers. Work is reviewed regularly during assignments and at completion to ensure timeliness and all aspects of quality.

**_ Other features of the Gateways Internship Program_**

**APPOINTMENT**:

- If selected, your appointment may not exceed a total of 120 days after completing educational requirements. Participation in this program may be terminated at any time.

**AGREEMENT**: All participants must sign a written Gateways Internship Agreement with their manager that clearly identifies expectations of the appointment such as duties, length of appointment, work schedule, training, mentorship etc.

**CONVERSION**: Although not guaranteed, an intern may be converted from the Internship Program to a permanent appointment without further competition in accordance with established policy. Conversion must occur within 120 days after successful completion of the educational program (awarding of diploma, certificate, or degree), completion of a minimum of 640 hours of career-related work experience, required training, mentorship, and other requirements in accordance with the intern’s participant agreement. Additionally, the intern must meet qualification requirements and any other position requirements associated with the position to which converted. The intern must be converted to an occupation related to his/her academic training and career-related work experience as outlined in their participant agreement.

**HOUSING**: HOUSING IS THE RESPONSIBILITY OF THE APPLICANT.

**Requirements**:
**Conditions of Employment**:

- US Citizenship is required.
- Selective Service Registration is required for males born after 12/31/1959.
- This position has a positive education requirement. Transcript(s) required.

**Qualifications**:
**FV-C**: To qualify for the FV-C, you must be **currently enrolled full time or at least half time** in an accredited educational institution (college, university, vocational school, trade school, etc.) and show completion of 1 full academic year of post-high school study. Full or half time enrollment is defined by your educational institution.

Degree Requirement: course of study leading to a degree or equivalent.

Qualifications must be met by the closing date of the announcement.

**Education**:
**Failure to do so will result in loss of consideration.**

Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited U.S. educational institution in terms of equivalence to a degree acquired at an American college or university. A copy of the evaluation results must be included, otherwise your foreign education will not be considered.

IF SELECTED, OFFICIAL TRANSCRIPTS WILL BE REQUIRED PRIOR TO EMPLOYMENT. If you do not have an official transcript (original with a raised seal) you should request it today. Schools must be accredited by an ac