Assistant Director

COMPANY DESCRIPTION

National Gallery Singapore is a leading visual arts institution which oversees the world’s largest public collection of Singapore and Southeast Asian modern art. Situated at the birthplace of modern Singapore, in the heart of the Civic District, the Gallery is housed in two national monuments - City Hall and former Supreme Court - that have been beautifully restored and transformed into this exciting 64,000 square metre venue. Reflecting Singapore’s unique heritage and geographical location, the Gallery aims to be a progressive museum that creates dialogues between the art of Singapore, Southeast Asia and the world to foster and inspire a creative and inclusive society. This is reflected in our collaborative research, education, long-term and special exhibitions, and innovative programming. The Gallery also works with international museums such as Centre Pompidou, Musée d'Orsay, Tate Britain, National Museum of Modern Art, Tokyo (MOMAT) and National Museum of Modern and Contemporary Art, Korea (MMCA), to jointly present Southeast Asian art in the global context, positioning Singapore as a key node in the global visual arts scene.

In 2020, the Gallery was the only museum in Southeast Asia that received a ranking in The Art Newspaper’s annual global survey of attendance at art museums, taking 20th place. It was the first museum in Asia to receive the Children in Museums Award by the European Museum Academy and Hands On International Association of Children in Museums in 2018. The Gallery also won the awards for “Best Theme Attraction” at TTG Travel Awards 2017, “Best Attraction Experience”, “Breakthrough Contribution to Tourism” and “Best Customer Service (Attractions)” at the prestigious Singapore Tourism Awards in 2016 for its role in adding to the vibrancy of Singapore’s tourism landscape.

We offer job opportunities in our dynamic organisation. Working at the Gallery enhances and cultivates your love for the arts, and offers you a chance to be part of the Gallery's vision.

**OUR PEOPLE**

At National Gallery Singapore, we develop cultural leaders who make the world better. Our people are united by a shared belief in the power and necessity of art, and work together to create meaningful experiences for our visitors.

DESIGNATION : Assistant Director (Project Management)

RESPONSIBILITIES

**KEY RESPONSIBILITIES but not limited to the below**:

- Lead a team of Project Managers to deliver projects as per the agreed scope, time, and budget.
- Develop, coach and mentor project teams and members
- Enforce and maintain best practices methodologies, standards and processes to achieve project quality and team performance.
- Identify project issues and risks and ensure timely resolution and mitigation.
- Recommend solutions to senior management for the resolution of critical issues.
- Manage project activities to minimize the impact on Gallery operations and the public.
- Coordinate project activities with the project team, other Gallery staff, contractors, consultants, and other stakeholders.
- Ensure that necessary actions, approvals, and resources are in place to support project delivery.
- Ensure project activities follow established requirements and adhere to all relevant standards, guidelines, codes, regulations, policies, and procedures.
- Ensure that safety and quality are an integral part of project operations. Manage preparation and monitor implementation of project plans, quality plans, and work plans.
- Coordinate with Safety Management staff.
- Manage project documentation to ensure quality, completeness, and accuracy.
- Work collaboratively with relevant programmers throughout the project life-cycle, including developing project scope, requirements, project criteria, procurement, evaluating tenders/proposals, negotiating change orders, and timely completing contractor/consultant evaluation process.
- Review contract invoices and other project charges based on established procedures. Ensure that expenditures are properly charged.
- Manage comprehensive project document control and retention.
- Manage the preparation of reports, presentations, research, and studies.
- Manage the presentation of project reporting and coordination of audit/inquiry responses for respective projects and external oversight bodies.
- To keep pace with developments in arts-based audience and community engagement practices and strategies, access and inclusion practices, trends in engagement of children through the arts, Art X Tech trends, psychographic profiles of local arts audiences, and social impact of the arts.
- Responsible for building a travelling and outreach schedule of programme and festival engagement throughout the year, liaising with partners on the use of sites and other logístical matters associated with travelling and outreach.

QUALIFICATIONS
- At least 5-8 years of relevant project management experience in an arts-related portfolio, including project managing