Receptionist Admin

3 days ago

Singapore CTBC BANK CO., LTD. Full time

**JOB PURPOSE**:
To assist Head of HRGA in managing the Bank’s day-to-day activities on office facilities and administration.

**PRINCIPAL ACCOUNTABILITIES**:
Facility Management & Compliance
- Manage daily operations such as the management of service requests and liaising with building landlord/ vendors for any facility management tasks
- Liaise with contractors/ vendors on renewal contracts quotations
- Security Access Management including Door Access card control, daily review of surveillance camera & entry pass platform
- Monthly submission of security access report
- Premises Security and yearly check of extinguishers and hose reels
- Yearly update and align new regulations to the SG Branch GA P&P & manual

Office Administration
- Fixed Assets Inventory Control, manage Meeting Room booking system and Management Reporting
- Custodian of all office keys
- Central controlled on Memo Request serial number
- Central contract storage for all contracts signed with external parties
- Arrangement & renewal of corporate car rental and Season Parking
- Review & renew General Office Insurance policies
- Maintain SG Branch Staff Listing
- Co-ordinates offsite document storage
- Support yearly orders to HQ in-charge (e.g. Planner and Diary, Lunar New Year Card and Red packets etc.)
- Support orders for festive occasions, e.g. Mid-Autumn Festival, Christmas

Reception Roles
- Handling of all in/out postage, courier services and distribution of letter/newspaper
- Attending of visitors and prepare drinks
- Housekeeping of reception and meeting areas
- Staff on/off boarding activities including creation of internal request, set up work desk, etc
- PDPA Collection (Vendor/Staff/3rd Party)
- Submission of monthly postage franking report, maintain sufficient fund and supplies
- Bi-monthly order of stationery, printing documents and pantry supplies
- Co-ordinates of any needs of printing for staff (company letterhead/name cards/envelops)
- Filing and verification of invoices/contracts for all orders done (couriers/stationery/printing/etc.)

Staff Welfare
- Support on company events and staff welfare activities such as such as Dinner & Dance, Team Building, webinars, roadshows, ordering of flowers for staff (e.g. baby new born / Wreath) etc.

**OTHER ACCOUNTABILITIES**:

- Others tasks given by Head of HRGA

**KEY COMPETENCIES**:

- Excellent organization skills
- Good communication skills, written and oral as well as inter-personal skills.
- Good team player
- Role required to attend to Mandarin speaking stakeholders

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