Team Assistant

3 days ago

Singapore American Chamber of Commerce in Singapore, The Full time

**Team Assistant Job Description
Established in 1973, the American Chamber of Commerce in Singapore (AmCham) is the largest international business association in Singapore, representing nearly 550 member companies and over 5,000 senior business executives. AmCham is a non-partisan business-progressive Association. Our mission is to promote the interests of AmCham members in Singapore and the region by providing advocacy, insights, and connections through our programs, events and publications.

**About the Role**

AmCham Singapore seeks an individual who has an organized and confident team player with strong sense of urgency and accountability to be a part of the Support Services team. This full-time position will report to the Head, Operations and will work closely with the executive team to drive AmCham’s mission. The position allows for significant exposure to C-suite leaders across a wide range of industries and sectors and therefore requires strong customer service skills, clear communication skills, and a personable and professional presence.

This is an administrative role that requires a professional who is a self-starter, possess agility to manage between different projects and thrives in a fast-paced collaborative environment.

The Assistant will coordinate and execute the day-to-day office management activities with the support of the managers, including timely follow-up of enquiries through various communication channels and provide administration support to the AmCham team.

**Major Responsibilities**
- Provide front desk service including answering all incoming telephone calls and receiving visitors
- Facilitate order, maintain, and replenish inventory of office equipment and pantry supplies
- Sourcing for vendors, preparing and presenting cost comparisons
- Sorting and distribution of mails, faxes and other correspondence
- Assist with setup and preparation for in-house events and attending to meeting room rentals bookings
- Provide admin and event support to the executive teams

**Requirements**:

- 2-3 years of experience in office management preferred
- Minimum O Levels or the equivalent
- Great business and common sense, result-oriented, and the ability to work in a fast-paced environment with mínimal supervision
- Good customer services skills to effectively communicate with both internal and external stakeholders
- Agility to execute on multiple projects and tasks
- Must be proficient in Microsoft Office, including Word, and Excel will be helpful in this role
- Strong team player with a sense of urgency and accountability who is comfortable working cross functionally
- Intellectual curiosity, excellent work ethic, keen learner, good communicator, an openness to feedback are critical

**To Apply

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