Senior Admin Executive

2 days ago

Kallang, Singapore 北京华樾 Full time

**Duties & Responsibilites**
- Support Director daily activities, excluding personal matters.
- Ensure that the Director's calendar is organized and up to date with all meetings
- Responsible in high level meeting coordination & calendar management including scheduling of meetings, set-up of video conferences in multiple time zones, preparing PPT presentations, taking meeting minutes, follow-up on project deadlines etc.
- Attend selected meetings with director including social activities and overseas trips if have
- Handles confidential documents where required,maintain and organize filing system for all documents and contracts
- Receiving of guests by greeting, welcoming, assisting and directing them appropriately
- Manage vehicle arrangement for guests and clients
- Coordinate and set up events or meetings with guests, clients etc
- Coordinate and arrange all booking and travel arrangements, accommodation, car service arrangement, restaurant reservations and other logistic support
- Undertake any other ad-hoc tasks and responsibilities assigned

**Requirement**
- Related 3-5 years work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role with strong supervisory / management capability
- Knowledge of office procedures and IT management
- Strong business written and spoken English & Madrain
- Solid admin skill experiences with office management systems and MS Office
- Experience using office equipment, including printers and fax machines
- Experience exercising discretion and confidentiality with sensitive company information
- Outstanding service orientation and proactive problem-solving skills
- Excellent organizational, multi-tasking, and prioritization abilities
- High level of reliability, professionalism, and discretion
- High EQ and excellent interpersonal & communication skills.
- A high level of productivity, initiative, and self-motivation to accomplish tasks.
- Ability to work under pressure, tight deadlines and to accommodate last-minute changes

**Competencies**
- Attention to Detail — The job requires being careful about detail and thorough in completing work tasks
- Communication and interpersonal skills - The job requires being a skilled negotiator, listener, and agile speaker to address concerns across all levels of people
- Cooperation — The job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude
- Teamwork - The job requires a great amount of collaboration to work and perform more efficiently in a team.

**Job Types**: Full-time, Permanent

**Salary**: $8,000.00 per month

Schedule:

- Monday to Friday

Supplemental pay types:

- 13th month salary

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